We are an established & rapidly growing FMCG Company specializing in the importing and distributing Asian food products to all major retailers in the Australian market. An exciting opportunity exists for an experienced, proactive, and self-motivated
Purchasing Officer
to join thisleading company in Asian food products, located in Sydney West.
This role will be reporting to the Supply Planner. You will also help be part of the team's efforts to drive change, improve processes, and increase efficiency.
Purchasing & Supply Chain
Manage the end-to-end process from raising purchase orders and LCs to clearance of goods, tracking of vessels; chasing documentation, and receiving and costing goods. Manage relationships with suppliers, customs agents, freight forwarders, and AQIS to ensure compliance and a smooth process.
Purchase Order Execution
Create purchase orders based on Supply Planner requirements
Confirm product specifications, pricing, and delivery schedule
Send purchase orders to suppliers and obtain confirmations
Manage purchase order changes and updates
Order Follow-up & Shipment Coordination
Follow up on production and shipment status
Confirm shipping schedule with suppliers
Update ETD, ETA and delivery timeline
Notify Supply Planner of any delays or issues
Maintain daily communication with suppliers
Resolve order-related issues
Support lead time adjustments
Assist in price confirmation when required
Administrative & Operational Management
Oversee day-to-day administrative operations to ensure smooth business continuity.
Coordinate and manage office procedures, documentation, and record keeping in compliance with company policies.
Manage supplier relationships, procurement processes,



and service contracts to ensure cost efficiency and quality standards.
Supervise administrative staff, reception, and support functions to maintain a skilled and efficient work environment.
Support HR and Finance with administrative coordination, reporting, and document management.
Maintain the company sales forecasting process
Replenishment/ ordering process, optimize the stock on hand and maintain safety stock levels
Prepare reports as required on purchasing and inventory usage.
Monitor shipment ETA's and work with Inventory Manager & Supplier to reduce delivery lead times.
Take part in company-wide stock take activities.
Other ad-hoc projects as required.
Key Requirements:
Bachelor's degree in business administration, management, finance, or related field preferred
Solid knowledge and understanding of purchasing processes, policy, and systems
Min 1-3 years previous experience as purchasing officer or related position
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).
Excellent verbal and written communication skills; able to negotiate, establish, and process contracts
Must be able to speak and write in Chinese and English
Knowledge of Cantonese is an added advantage
Strong multitasking, organisational, and time-management capabilities with the ability to meet tight deadlines.
High level of accuracy and attention to detail in processing documentation and costing.
Ability to analyse situations, resolve issues proactively, and make sound decisions in a fast-paced environment.
What's On Offer
Exciting projects soon and a team-orientated work environment
On-site parking is available in a prime Western Sydney location
Recreation Leave Loading (RLL)
Staff Purchase Program
Salary Packaging – Novated Leasing
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📌 Purchasing Officer - Chinese Speaking (Sydney)
🏢 Ettason
📍 Sydney