The Governance & Executive Assistant helps keep UiLab's Board, compliance and reporting work organised and on time, and provides day-to-day executive assistance to the CEO. As a company wholly owned by Logan City Council, UiLab must meet its obligations under the Corporations Act **** (Cth) and a Funding and Governance Agreement with Council. The role assists the Head of Operations & Governance, as Company Secretary, by preparing board papers and minutes, keeping registers and records up to date, and tracking every compliance deadline. The role also supports the CEO by managing administrative duties such as correspondence and meetings.
Key responsibilities
Assist the Company Secretary with the day-to-day administration of the company, working under their direction and review
Coordinate Board meetings, including drafting agendas, collating and distributing board papers, and attending to take minutes
Maintain the actions register, and follow up actions with owners
Maintain statutory registers and records
Prepare draft ASIC notifications and forms for the Company Secretary to review and lodge, such as officeholder changes and annual review documents
Maintain the register of directors' interests and collect updated disclosures
Maintain the annual Board and committee meeting calendar and the board document library




Maintain the compliance calendar of obligations under the Funding and Governance Agreement with Logan City Council, and send reminders ahead of each deadline
Assist with reports to Logan City Council, including collecting inputs, formatting, version control and preparing documents for Board approval
Manage the CEO's meetings and travel, monitor the CEO's inbox, draft routine correspondence and pass matters to the right person
About you
At least 2 years' experience as an executive assistant, board support officer or in a similar administrative role
Experience working in or with local government, ideally in a council, council-controlled entity or local government-owned enterprise
Understanding of how local government works, including council and committee meeting processes, the annual budget cycle, and how reports and approvals move through council
Awareness of the Local Government Act **** (Qld) and Local Government Regulation **** (Qld), and the accountability and transparency expected of a council-owned beneficial enterprise
Ability to build effective working relationships with council officers and understand council priorities and protocols
Exceptional organisation and attention to detail, with the ability to manage several deadlines at once
High discretion with confidential and sensitive information
Solid written communication, including correspondence and document formatting
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📌 Governance & Executive Assistant (Brisbane)
🏢 Underwood Innovation Lab
📍 Brisbane