Grainmaster Silos, part of The Davey Group, is a Toowoomba-based manufacturer of grain storage silos, supplying and installing storage solutions for agricultural and commercial customers. The business relies on well-coordinated site work, with installation crews and materials mobilised to rural and regional locations across the country.
We are looking for an organised and proactive Operations Support Administrator to coordinate site preparation, accommodation, logistics and people movements. This is an operational support role, working closely with our project and operations teams to make sure every site is ready and every crew is accommodated, equipped and on the move as planned.
The Role
You will play a central support role in preparing sites for installation, arranging accommodation and travel for site-based personnel, and coordinating the movement of people, equipment and materials.
Key responsibilities include:
Coordinating site preparation activities, including scheduling, supplier and contractor liaison, and confirmation of site readiness requirements
Arranging and managing accommodation bookings for site-based personnel, and maintaining accurate occupancy and booking records
Planning and booking travel and people movements, including flights, vehicles, transfers, and mobilisation and demobilisation schedules
Coordinating logistics for equipment, materials and consumables, including transport bookings, deliveries and collections
Maintaining mobilisation schedules, personnel movement registers and site contact lists, and communicating changes promptly to affected teams
Supporting site induction and access requirements by liaising with the WHS and compliance teams,



and tracking that required tickets and inductions are current before personnel are mobilised
Preparing regular reporting on logistics activity, accommodation use and upcoming movements for management
Providing general administrative support to the operations team, including document control, correspondence and meeting coordination
What We're Looking For
Demonstrated experience in an administration, coordination, logistics or project support role
Experience arranging accommodation, travel or personnel movements for multiple people across multiple locations
Strong organisational, administrative and follow-up skills
Ability to manage competing priorities and changing schedules
Strong communication skills, with confidence liaising with suppliers, contractors and site personnel
High level of accuracy and attention to detail, with a methodical approach to record keeping
Competent Microsoft Office skills, particularly Excel and Outlook
Experience in construction, agriculture, manufacturing or other project-based industrial environments is highly regarded
Experience supporting remote or regional site mobilisations, or familiarity with WHS induction and site access requirements, is an advantage
What We Offer
Competitive rates of pay based on experience
A diverse, hands-on role at the centre of Grainmaster's site operations
Genuine exposure to project coordination and site logistics, with room to grow your scope over time
Career development and training opportunities across the wider Davey Group
The backing and stability of an established, diversified engineering and industrial services group
Grainmaster Silos, part of The Davey Group, is an equal opportunity employer. We encourage applications from all suitably qualified candidates.
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📌 Operations Support Administrator (Toowoomba)
🏢 The Davey Group
📍 Toowoomba