Job Description
Our client is a leading property investment and funds management business with over 30 years' experience and a sizeable office in Sydney. They are seeking to hire a Team Assistant to support two heads of business as well as their teams.
This role will be internal and external facing, benefiting with someone with strong organisational and communication skills, and the ability to partner closely with external and internal counterparts such as Executive Committee, Investment Management teams, Registry, Marketing, IT, Risk and Compliance.
The role will suit a Team Assistant or similar with around 3-4 years' experience, ideally coming from another Asset Manager or similar property related business.
Responsibilities will include:
Diary, calendar and email management for the Head of Listed Investor Relations and Head of Treasury
Organising internal/external meetings for the team especially with investors, sell-side brokers, proxy advisers and debt capital providers / investors
Work closely with Company-Secretary to assist with the co-ordination and management of Board related functions
Assist with the co-ordination and submission of Investor + Treasury related papers to relevant Boards and Investment Committees
Arrange domestic and international travel for the investor relations and treasury team
Assist with the management of the CRM database for listed investor relations by ensuring investor meetings including meeting notes are entered into the CRM
Ongoing maintenance of distribution lists for internal and external e-communications
Undertake expense reconciliation in the expense management system (Workday)
Create purchase orders and process invoices using procurement and payment portal - Tradeshift
Organisation of,



and regular attendance / minute taking at internal listed investor relations and treasury meetings with internal teams
Assist the team with updating results, annual general meeting and marketing presentations as required using PowerPoint
Assist with the organisation of marketing roadshows and property tours including travel and logistics, marketing material and background investor information including briefing books
Monitor investor relations section of the corporate website and intranet to ensure contents and data accuracy at all times for the listed entities and funds
Working with the internal event team, coordinate for client functions, conferences and team building workshops, volunteer and social events
Help manage the team's filing system and ensure data accuracy at all times
Monitoring and vetting incoming calls from the listed investor relations enquiries phone line
Utilise your strong administrative skills to support process improvement and delivery of deadlines
Support ad-hoc projects and tasks as required
About the Candidate
Minimum of 3+ years experience in a Team Assistant, PA or Junior EA role from another leading financial services firm (ideally similar property fund)
Strong MS Office (Powerpoint, Word, Excel, Outlook)
Able to remain calm under pressure and work efficiently. -
Pro‐active and able to use initiative and think laterally.
Ability to work in a fast‐paced environment that requires resilience, robust multi‐tasking skills, initiative, time management and ability to prioritise.
Excellent communication skills with internal and external stakeholders.
A desire to learn business objectives and grow skills above and beyond the key responsibilities.
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📌 Team Assistant - Investor Relations (Sydney)
🏢 Everi Pty
📍 Sydney