Safety & Training Administrative Assistant
Adaptalift Group is an Australian owned and operated business, providing materials handling, access and equipment solutions to customers across Australia. With a national footprint, strong customer partnerships and a focus on safety, service and long-term growth, we offer genuine opportunities for our people to develop their careers.
About The Role:
Reporting to the Head of Operational Risk, this role provides centralised administrative support across the compliance, competency and record-keeping activities of the Risk and Safety functions of our Australian and New Zealand businesses.
You will support a broad range of administration activities, including training coordination, licence and competency records, contractor compliance, apprentice program administration, safety system updates, reporting and general team support.
This role would suit someone with a couple of years' administration experience who is confident communicating with others, comfortable using spreadsheets and cloud-based systems, and enjoys keeping information accurate, organised and up to date.
In an average week in the life of this role, you might:
Schedule, book and coordinate safety and technical training with RTOs and external providers
Manage training confirmations, calendar invitations, joining instructions and attendance records
Maintain accurate training, licensing and competency records across branches in Australia and New Zealand
Monitor licence, ticket and competency expiries, including high-risk work licences
Support administration and record keeping for eLearning modules and completions
Assist with apprentice program administration, including enrolments, records, scheduling and provider liaison
Review and process contractor licence, insurance and competency documentation




Support safety-related tender, prequalification and customer compliance portal administration
Assist with data entry, reporting, invoicing, registers, documentation, meeting coordination and general WHSE administration
Schedule, book and coordinate safety and technical training with RTOs and external providers
Manage training confirmations, calendar invitations, joining instructions and attendance records
Maintain accurate training, licensing and competency records across branches in Australia and New Zealand
Monitor licence, ticket and competency expiries, including high-risk work licences
Support administration and record keeping for eLearning modules and completions
Assist with apprentice program administration, including enrolments, records, scheduling and provider liaison
Review and process contractor licence, insurance and competency documentation
Support safety-related tender, prequalification and customer compliance portal administration
Assist with data entry, reporting, invoicing, registers, documentation, meeting coordination and general WHSE administration
About You:
You don't need to be a safety expert.
We're looking for a capable administrator with great attention to detail, a helpful communication style and the confidence to coordinate information across different people and systems.
To be successful, you will bring:
Previous administration experience in an office, reception,



coordination or support role
Strong attention to detail and accuracy with data entry and record keeping
Confidence communicating by phone and email with internal teams, customers, suppliers and external providers
Good computer skills, including Microsoft Office, Outlook, Excel and Word
The ability to manage a varied workload, follow up information and keep tasks moving
A positive, professional and friendly approach
Experience with training bookings, compliance, WHSE, licensing or contractor documentation would be helpful, but is by no means a deal-breaker. We can teach the right person.
This is a great opportunity for an administrator who wants to move into a specialist area and build a career pathway in Work Health, Safety, Workplace, Risk and Training.
What's in it for you:
Permanent full-time role
Salary of up to $70,000 + super
Based at our bright and modern new branch at Truganina, VIC
Hybrid flexibility - work from home a couple of days per week after probation
Entry-level pathway into Work Health, Safety, Setting, Risk and Training.
Supportive manager and team environment
Opportunity to build your skills in training, compliance, licensing and safety administration
Career progression opportunities as the function continues to grow
Retail, fuel and grocery discounts
Wellbeing support and employee milestone celebrations
Important note - Christmas shutdown period:
We are looking for someone to commence before Christmas where possible. Adaptalift will have a business shutdown period from Monday 21 December, returning to work on Monday 11 January ****.
We will discuss this clearly throughout the recruitment process. A January start may also be considered for the right candidate.
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📌 Safety & Training Administrative Assistant (Melbourne)
🏢 Adaptalift Group
📍 Melbourne