Are you a killer office professional looking to grow and take ownership of a successful and growing trades business for up to $35 per Hour + Super?
We only interview the best candidates and if you are successful, you will enjoy the following benefits:
Supportive leadership & positive culture
Paid Day Off for your Birthday
Modern systems & a professional, friendly environment
Element Foodservice Repairs are on the prowl for a new superstar Administration & Operations Coordinator!
We're a skilled, hardworking team dedicated to quality work across the commercial and industrial foodservice equipment repair industry in Brisbane and the Gold Coast. We take pride in delivering timely solutions, communicating openly with our clients, and maintaining a safe, positive, and well‐organised work environment.
As our Administration & Operations Coordinator, you'll be essential in keeping our operations productive and supporting both our onsite technicians and directors to help us deliver the best outcomes every day.
What You'll do
Be the key point of contact for client calls, emails, bookings, quotes and job updates
Help with managing client enquiries and keep Job Management System up to date
Ensure WIP is kept accurate,
spare parts are ordered and receipted promptly
Difficult or delayed jobs are identified and escalated before they become stagnant
Invoicing, accounts receivable/payable - you will need to be comfortable chasing money on occasion
Keep financial records accurate and help prepare weekly and monthly reports
Maintain employee and subcontractor records, licenses, certifications & onboarding requirements
Keep the office running smoothly— electronic filing, supplies, basic IT support
Jump in wherever needed to support the office team
What we're Looking For
Strong communication skills – the ability to be friendly but firm
Confident with computers (Simpro/Xero ideal but we'll train!)
Intermediate MS Office skills required to effectively manage administrative tasks
An organised person who wants to really OWN their role
Someone who enjoys helping a team succeed and wants to grow with us
Minimum 5+ years of work experience required
Experience with invoicing and financial reporting is a plus!
Previous experience working alongside the trades sector is preferred but not required.
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