Temporary Executive Assistant needed for a 2-month leave cover within WA State Government

Your recent company
Our State Government client is seeking an experienced Executive Assistant to provide high-level support to a senior executive within a busy and fast-paced government division. This is a temporary leave cover opportunity commencing in October and running through to December, offering the chance to work closely with executive leadership and key government stakeholders.
The successful candidate will be highly organised, proactive and capable of managing competing priorities while maintaining professionalism, discretion and confidentiality.
Your new role

- Provide executive and administrative support to the Executive Director.

- Manage a complex and demanding executive calendar, including scheduling meetings, coordinating availability, booking meeting rooms and issuing invitations.

- Monitor and manage the Division's ministerial inbox, ensuring requests are delegated to the appropriate Directors and tracked through to completion.

- Coordinate and monitor divisional correspondence requiring approval by senior executives.

- Collate divisional reports, comments, feedback and responses for Executive Director review and endorsement.

- Liaise regularly with executive offices, including senior leadership and ministerial stakeholders.

- Prepare high-quality correspondence, reports, agendas, briefing notes, meeting minutes and presentations.

- Monitor action items and ensure correspondence and requests are addressed within the required timeframes.

- Arrange travel,



accommodation and itineraries in accordance with government policies and procedures.

- Process invoices, assist with financial administration and complete reconciliations.

- Maintain accurate electronic records and information management systems.

- Provide administrative and project support across the division as required.

What you'll need to succeed

- Previous Executive Assistant or high-level administrative support experience within government or highly regarded corporate environments

- Strong diary management and stakeholder coordination skills.

- Experience handling confidential and sensitive information with discretion.

- Excellent written communication and document preparation skills.

- Strong organisational skills with the ability to manage multiple priorities and deadlines.

- Confidence liaising with senior executives, government stakeholders and ministerial offices.

- High attention to detail and a proactive approach to problem-solving.

- Proficiency with Microsoft Office and electronic records management systems.

What you'll get in return

- Temporary leave cover contract (October to December).

- Opportunity to support a senior executive in a professional State Government environment.

- Interesting and varied role with significant stakeholder engagement.

- Immediate start available.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Executive Assistant (Perth)
🏢 Hays
📍 Perth