Your new company
An exciting opportunity has become available to join a leading infrastructure organisation supporting a major project in Melbourne. Working within a dynamic and collaborative team environment, this role will see you provide a combination of office coordination, project administration and team support to a large multidisciplinary project team. This is a wide-ranging position suited to someone who enjoys taking ownership, building relationships and ensuring the smooth day-to-day running of a busy office. Whether your background is in office coordination, project administration, team administration or executive support, this role offers the opportunity to gain valuable exposure within a major infrastructure environment and work alongside industry-leading professionals.
Your new role
Key Responsibilities
- Coordinate the day-to-day operations of a busy project office.
- Organise meetings, workshops and team events.
- Support onboarding and mobilisation of new team members.
- Provide administrative support across project, commercial and technical teams.
- Assist with document preparation, formatting and management.
- Maintain project records, reports and documentation.
- Administer time sheets and reporting processes.
- Support SharePoint administration and document access requests.
- Coordinate office supplies, facilities and general office requirements.
- Build strong working relationships across a diverse stakeholder group and act as a key point of contact within the team.
What you'll need to succeed
To be successful, you will bring:
- Previous experience in an Office Coordinator, Project Administrator, Team Administrator, Executive Assistant or similar support role.
- Exceptional organisational skills and the ability to manage competing priorities.
- Solid communication and stakeholder management skills.
- High attention to detail and a proactive approach to problem-solving.
- Intermediate to advanced Microsoft Office skills.
- Experience with SharePoint or document management systems would be advantageous.
- The ability to work autonomously, take initiative and contribute positively to team culture.
What you'll get in return
- Opportunity to support a major infrastructure project.
- Diverse role with a mix of office coordination and project administration responsibilities.
- Collaborative, professional and supportive team environment.
- Melbourne CBD location.
- Full time & fully Office-Based
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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