An opportunity is available for an experienced and proactive administrator to join an NGO.

Your new company
An exciting opportunity is available for an experienced and proactive Administrator to join a small, collaborative team based in Canberra's Parliamentary Triangle. Supporting a highly regarded industry association, this varied role offers the opportunity to work closely with senior leadership while contributing to events, stakeholder engagement, communications and the day-to-day operations of the organisation.
This is a diverse position suited to someone who enjoys variety, thrives in a fast-paced environment and takes pride in delivering a high standard of administrative and operational support. You will play a key role in ensuring the smooth running of the office while helping deliver high-profile events and maintaining strong relationships with members, industry representatives and government stakeholders.
Your new role
Working closely with the Chief Executive Officer and broader team, your responsibilities will include:

- Providing executive support including diary, meeting and travel management
- Preparing correspondence, presentations, reports and briefing materials
- Coordinating stakeholder communications and liaising with members, industry representatives and government stakeholders
- Assisting with the delivery of conferences, forums, workshops, dinners, webinars and other industry events
- Managing registrations, invitations, event logistics and supplier coordination
- Supporting website updates, social media content and digital communications
- Maintaining databases, records management systems and office documentation
- Coordinating office administration, facilities, suppliers and service providers




- Assisting with a range of operational projects and organisational priorities

What you'll need to succeed
To be successful, you will possess:

- Previous experience in executive assistance, office administration, events coordination or a similar support role
- Exceptional organisational skills and a high level of attention to detail
- Strong written and verbal communication skills
- The ability to manage competing priorities and work autonomously
- Excellent stakeholder engagement and relationship management skills
- Sound judgement and the ability to handle confidential information with discretion
- Intermediate to advanced Microsoft Office skills, including Outlook, Word, Excel and Teams
- A positive, adaptable and proactive approach with a genuine can-do attitude

Experience with CRM systems, event management platforms, Canva, Adobe Creative Suite, Campaign Monitor, SurveyMonkey or social media scheduling tools will be highly regarded but is not essential.
What you'll get in return

- Opportunity to work in a small, supportive and collaborative team
- Diverse role with exposure to executive support, events, communications and operations
- Centrally located office in Canberra's Parliamentary Triangle
- Opportunity to engage with senior leaders across industry and government
- Genuine ownership of your work and the ability to make a visible impact
- Attractive salary package and professional development opportunities

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Emma on .
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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📌 Experienced Administrator (Canberra)
🏢 Hays
📍 Canberra