The key duties of the position include:

The Role

The APS 4 Administration Officer works under limited direction to deliver high-quality administrative and business support services. The role requires sound judgement, strong organisational skills, attention to detail and the ability to manage competing priorities while contributing to the achievement of unit objectives.

The key responsibilities are to:

- Manage and coordinate a range of administrative functions including monitoring and actioning the Registry Inbox, processing document workflows and maintaining electronic records.
- Coordinate domestic travel arrangements and administer travel entitlements in accordance with Defence policy and procedures.
- Interpret and apply policies and procedures to support personnel administration activities, including the use of financial and human resource management systems.
- Provide accurate advice and administrative support to Defence personnel and stakeholders on operational and administrative matters.
- Build and maintain effective working relationships with internal and external stakeholders to achieve business outcomes.
- Draft, review and coordinate routine correspondence, reports and other documents.
- Contribute to continuous improvement initiatives that enhance administrative processes and service delivery.

About our Team

The 13th Brigade is the Australian Army's Reserve combat brigade in Western Australia and plays a vital role in supporting Army capability, domestic operations and national preparedness. Opportunities are available within the 11th/28th Battalion, Royal Western Australia Regiment (11/28 RWAR) and the 16th Battalion, Royal Western Australia Regiment (16 RWAR), which collectively support Army Reserve personnel and operations across the state.

As part of 11/28 RWAR or 16 RWAR, you will work closely with both military and civilian personnel,



providing essential administrative support that underpins workforce readiness and operational effectiveness. The teams value professionalism, collaboration, adaptability and continuous improvement, and offer a rewarding opportunity to contribute to Defence outcomes while developing your skills and experience within a supportive workplace.

Our Ideal Candidate

We are seeking a motivated and adaptable Administration Officer who enjoys delivering quality customer service and supporting the achievement of business outcomes. You will have strong attention to detail, excellent organisational skills and the ability to manage competing priorities in a dynamic setting.

You will be a collaborative team member who demonstrates initiative, sound judgement and professionalism when engaging with Defence personnel and stakeholders. Experience using administrative, financial, personnel and records management systems will be highly regarded, along with a commitment to continuous improvement and professional development.

Eligibility

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

Getting to know the Department of Defence

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers

📌 Administration Officer (Karrakatta)
🏢 Department Of Defence
📍 Karrakatta