• Works collaboratively and cooperatively as a member of the team and department staff, including with Administrative Assistants across the organisation.
• Provides administrative support to the Regional Manager and staff of the department including administration related to Retail, Finance and Human Resources processes.
Secretarial
• Answers and directs telephone calls; responds to enquiries competently and efficiently, including skilled stakeholder liaison on behalf of the Regional Manager. Receives visitors.
• Arranges and maintains the Regional Manager's schedule of appointments and meetings and collates meeting agenda and associated papers.
• Arranges meetings with internal and external stakeholders, including preparation of agenda and papers, set-up of meeting rooms/teleconference facilities, and takes minutes where required.
• Arranges itinerary, travel and accommodation for staff, as required.
• Collates and distributes daily mail; prepares responses to correspondence as directed.
• Types, proof-reads and tracks correspondence; maintains confidential files and correspondence.
Administrative
• Undertakes basic financial processes, including receipting and recording monies received, cash book and petty cash reconciliation,
credit card reconciliations and raising of invoices and purchase requests.
• Undertakes basic Human Resources administrative processes.
• Maintains the site's customer relationship management (CRM) and other databases.
• Prepares PowerPoint presentations and Excel-based reports and registers, as required.
• Performs research on requests and enquiries, and coordinates information, as required.
• Undertakes general records and file management using the Department's electronic information management system (Content Manager).
• Supports the site in updating and maintaining information on the intranet and relevant work platforms including Asana.
• Assists in the development and implementation of procedures and policies relating to the function of the site.
• Other duties as required with respect to the scope of the position.
How to apply:
Please send your resume in WORD format to ******@integritystaffing.net.au and confirm the following:
1. Do you have any days off planned over the next 3 months?
2. What date could you start if successful?
3. Are you an Australian Citizen/Permanent resident? If not, please confirm what visa you are on, and its expiry.