Building Coordinator

Your new companyJoin a well-established and growing construction services business with a strong reputation for delivering refurbishment, renovation and maintenance projects across the residential and retirement living sectors. With decades of industry experience and long-standing client relationships, this organisation is known for its quality workmanship, customer-focused approach and supportive team culture.
This is an exciting opportunity to join a business that genuinely values collaboration, attention to detail and delivering exceptional outcomes for clients.

Your current role:As a Building Coordinator, you'll play a pivotal role in managing the project lifecycle from tender enquiry through to completion and defect close-out. Acting as a key liaison between clients, suppliers and internal teams, you'll ensure projects are set up for success and delivered in line with client expectations.

Key responsibilities include:

- Managing project workflows from tender request through to submission and handover
- Acting as the primary point of contact for a portfolio of clients
- Supporting the onboarding of new clients and projects
- Coordinating contracts, purchase orders and project documentation
- Preparing and submitting minor works and variation quotations
- Monitoring project milestones and ensuring timely communication with stakeholders
- Providing regular progress reporting to clients and management
- Supporting construction teams during handover and defect management processes
- Maintaining client specifications, records and project documentation
- Identifying issues, resolving workflow challenges and escalating where required





What you'll need to succeed:To be successful in this position, you'll be a highly organised and customer-focused professional who enjoys managing multiple priorities and building strong stakeholder relationships.
You'll bring:

- Previous experience in construction administration, project coordination, client services or a similar role
- Strong communication and relationship management skills
- Excellent organisational and time management abilities
- High attention to detail with the ability to identify errors and inconsistencies
- Experience managing documentation, data and client systems or portals
- Confidence working across multiple projects simultaneously
- Intermediate to advanced Microsoft Office skills
- A proactive mindset with a willingness to learn and grow

Experience within residential construction, pre-site coordination, building administration or knowledge of building regulations and permits will be highly regarded.

What you'll get in return:

- Competitive salary package
- Stable and growing business with a strong pipeline of work
- Supportive and collaborative team culture
- Exposure to a diverse range of projects and clients
- Career development and progression opportunities
- Business-hours working environment
- Opportunity to make a genuine impact in a growing organisation

What you need to do now:If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call Daniel Tomasetti on 8562 4206.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

#2927681

📌 Building Coordinator (South Melbourne)
🏢 Hays
📍 South Melbourne