Project Manager & Executive Assistant | Mon to Fri 38 hours | Balcatta Support Centre

- Full-time
- Job Family: Corporate Services

Sodexo is a people business, employing over400,000people worldwide and thousands in Australia. Our hospitality all-rounders play a key role in keeping our sites functioning and well-maintained for village residents' safety, comfort, and well-being. Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact.

This is a unique opportunity for an experienced Executive Assistant / Project Manager who enjoys combining high-level executive support with the ownership and delivery of key business projects.

Supporting the Director Operations, E&R; National and broader leadership team, you’ll play an important role in keeping day-to-day priorities moving while also coordinating and delivering projects across the business.

You’ll work with a high level of autonomy, build strong relationships with senior leaders and help bring structure, momentum and follow-through to a busy operational environment.

What you’ll be doing

Executive Support

- Provide high-level support to the Director Operations and leadership team
- Coordinate meetings, diaries, travel and accommodation
- Prepare reports, presentations, communications and executive updates
- Manage meeting agendas, minutes and actions, ensuring commitments are followed through
- Coordinate invoices, expenses and general administration
- Support leadership workshops, conferences and key business activities
- Manage confidential and sensitive information appropriately

Project Management

- Coordinate and deliver multiple projects and business initiatives from planning through to completion
- Develop project plans,



timelines, milestones and reporting
- Keep stakeholders accountable for actions, deadlines and deliverables
- Monitor project risks, issues, dependencies and priorities
- Work across operational and support teams to keep projects moving
- Prepare project updates and recommendations for senior leadership
- Support change and the implementation of new processes or ways of working
- Help ensure projects are delivered within agreed scope and timeframes

What we’re looking for

We’re looking for someone who is organised, proactive and confident working with senior stakeholders , but equally comfortable rolling up their sleeves and driving projects forward.

You’ll ideally bring:

- 5+ years’ experience across executive support, project coordination or project management
- Experience supporting senior leaders in a fast-paced setting
- Demonstrated ability to manage projects or business initiatives across multiple teams
- Strong stakeholder management and communication skills
- Excellent organisation and attention to detail
- Confidence managing competing priorities and working autonomously
- Strong Microsoft Office skills, with SharePoint, Visio and Adobe experience advantageous
- A Diploma in Business Administration or related qualification is desirable, but not essential

Benefits

- Competitive pay and job security in an essential services industry
- Access to 100+ retail discounts and multiple salary packaging options
- Great teamwork and a solid group of people around you!
- Opportunities for training and career progression within Sodexo

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📌 Project Manager & Executive Assistant (City of Stirling)
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📍 City of Stirling