As Office Manager, you'll be responsible for overseeing the day-to-day operations of the studio, with a strong focus on financial administration, project setup and studio coordination. This is a key leadership role within the practice, suited to someone who enjoys being across financial processes, systems and people, and who takes pride in keeping a professional studio running efficiently behind the scenes. You’ll work closely with the Director and Associates and play an important role in supporting both the business and the team.
This is a full time position, with consideration for part-time or hybrid arrangements for the right person with strong experience.
Key responsibilities
Managing practice finances, including accounts payable and receivable, invoicing and payment processing
Maintaining accurate financial, project and reporting records across internal systems
Preparing detailed fee proposals and setting up recent projects
Tracking project budgets, cashflow and fee progress in collaboration with the Director
Managing shared admin email accounts and coordinating responses
Coordinating staff attendance and leave records
Maintaining and improving spreadsheets, workflows and internal systems
Providing general operational and administrative support to the studio
About you
Experience as a Practice Manager, Office Manager or in a senior administrative role
Strong financial administration experience, including accounts payable and receivable
High-level attention to detail and accuracy
Confidence using accounting software and Excel
Solid organisational and time-management skills
Clear, qualified communication skills
A proactive, reliable and approachable manner
Experience in architecture, construction, engineering or professional services is highly regarded, but we're also open to candidates with a strong foundation and the ability to learn quickly
About us
We're a design-led architecture practice with studios in Ballarat and Geelong. We're a respected and collaborative studio environment offering a wide-ranging role with real responsibility and autonomy, with close working relationships with the Director.