Job Description

Reports to: Senior Manager, Vascular Surgeon and Senior Sonographer

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Location: Sydney Vascular (located in St Vincent’s Private Hospital, Darlinghurst)

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We are seeking a Practice Receptionist / Manager to join our team at Sydney Vascular. The role requires a candidate who is skilled, enthusiastic and well organised. Reporting to the Senior Practice Manager, Vascular Surgeon and Senior Sonographer, the Practice Receptionist / Manager will play a crucial leadership role in ensuring the smooth operation of our medical practice.

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The role requires a candidate with

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Friendly, enthusiastic and professional demeanor
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Excellent verbal communication, phone etiquette and interpersonal skills
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Proficient in fast and accurate data entry with keen attention to detail
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Robust organisational and problem-solving abilities
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Exceptional written communication skills
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Ability to work effectively in both team settings and autonomously
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Neat and legible handwriting
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Proficiency in multitasking and prioritising tasks in a rapid-paced environment
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Flexibility and adaptability to changing priorities and events
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Strong mathematical aptitude
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Comprehensive administration experience,



particularly with Microsoft Office Suite
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Nice to have: nn
Knowledge of Genie practice software
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Previous experience in a medical practice or corporate environment
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The role involves a variety of functions including, but not limited to: nn
Managing incoming phone calls and email inquiries promptly and professionally
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Coordinating appointments and scheduling
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Accurate input and maintenance of patient records
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Recording and communicating appointment times and prerequisites accurately
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Processing billing for patient consultations, ultrasound appointments and surgeries
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Managing patient hospital bookings efficiently
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Liaising with patients, General Practitioners, Specialists and Hospital personnel
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Performing general administrative duties such as stock maintenance and purchasing consumables, ensuring a clean and organized working environment
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Maintaining accurate documentation for bookkeeping and auditing purposes
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Interested candidates are invited to submit a cover letter and CV detailing how their qualifications and previous experience align with the requirements of this role.
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📌 Practice Receptionist / Manager Sydney
🏢 Sydney Vascular P/L
📍 Sydney