Project Administrator – Commercial Construction
Combined Steel Solutions Pty Ltd – Hastings VIC
Combined Steel Solutions Pty Ltd
Hastings, Mornington Peninsula VIC
Permanent Full-Time | 38-hour week with RDOs
Office BasedMonday–Thursday 7:00am–3:00pm | Friday 6:00am–2:00pm
Immediate Start
About the role
Combined Steel Solutions is a family-owned structural and architectural steel company delivering commercial, industrial and Tier 1 construction projects across Melbourne and regional Victoria.
As our business continues to grow, we are looking for an experienced and highly organisedProject Administratorto join our team.
This is a hands-on administration role supporting multiple commercial construction projects from initial setup through to completion.
You will work closely with our Project Managers, Site Supervisors and fabrication team, helping ensure projects remain organised, compliant and on track.
We are looking for someone with commercial construction experience who understands project documentation, compliance and the importance of accurate, proactive administration.
Key responsibilities
Set up new projects, files, registers and project documentation
General Administration
Employee onboarding
Manage project and employee inductions and compliance requirements
Prepare progress claims and supporting documentation
Maintain project registers and document control
Prepare and manage SWMS and safety documentation
Assist with ITPs, QA documentation and inspection records
Coordinate project close-outs, warranties and handover documentation
Maintain and distribute construction drawings and revisions
Enter and process supplier invoices in Xero
Maintain employee training, licence and compliance records
About you
Highly organised, proactive and comfortable managing multiple projects and priorities
Take ownership of work, follow up outstanding items and ensure nothing slips through the cracks
Enjoy creating structure, improving processes and finding more productive ways of working
Previous experience in commercial construction administration, project administration or contract administration
Experience supporting commercial construction projects
Good understanding of construction documentation and terminology
Experience with project setup, inductions and compliance
Experience preparing progress claims and supporting documentation
Strong document control and organisational skills
High attention to detail
What We Offer
Permanent full-time position
38-hour week with RDOs
Monday–Thursday 7:00am–3:00pm and Friday 6:00am–2:00pm
Long-term career opportunities
Training and support
Exposure to commercial, industrial and Tier 1 construction projects
A varied role across project, contracts and construction administration
Supportive, family-owned business workplace
Opportunity to contribute ideas and improve systems as the business grows
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