Occupation:
Administration
Location:
Melbourne - Northern suburbs
Reference:
*******
Selection Criteria
SC1
Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment, i.e. enrolment procedures, Compass student attendance, accounts receivables/payables, bus management.
SC2
Demonstrated recent proficiency in the use of office systems such as Cases21 and Compass.
Workable knowledge and experience in using communication platforms, Google, Storypark, SAL and Facebook would be highly desirable.
SC3
Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.
This may include coordination of other education support class staff within the work area or educational program.
An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act **** (Vic) or its successor.
Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.
Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).
A role at this range may include:
Specific support tasks to achieve outcomes.
Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3).
These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time.
The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.
Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.
Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.
Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialisedstudent/teacher support tasks, or technical tasks as experience in the role is gained.
Responsibilities
Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
Maintain and update office records, enrolment data,



diary records, and basic written records
Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Coordinate the delivery of administrative services within the school
In consultation with the principal, determine and manage work priorities within the school office
Develop and implement strategies to ensure effective administration procedures
Coordinate the implementation of requisitioning, purchasing and issuing procedures
Manage client reception and office operations
Liaise with school staff in regard to support requirements
Coordinate staff timetabling
Undertakes VASS and/or VET administration support
Supports the first aid facilities and assists in delivering first aid to students
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Diversity and Inclusion
The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service.
We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity.
Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines ).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via ******
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction.
Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
Child Safe Standards
Victorian government schools are child safe environments.
Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.
All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.
The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools.
Information on the department values is available at:
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.




Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at
Location Profile
We are seeking an enthusiastic and reliable Office All-Rounder to join our school office team.
The position involves providing general administrative and reception support across the school office, assisting staff, families and students, and supporting the day-to-day operations of the school.
The role will also include basic finance, Compass and attendance administration, including:
Processing invoices, receipting payments and assisting with purchase orders.
Supporting general school finance processes and administration.
Managing and updating Compass records and information.
Assisting with daily student attendance, including monitoring, follow-up and recording attendance information.
Providing general administrative and reception support to staff, students and families.
Hours:
Every second Tuesday: 8:30am ¿ 3:30pm
The successful applicant will be organised, approachable and reliable, with strong attention to detail and the ability to work effectively in a busy school environment.
Experience with Compass, school administration, attendance or finance would be an advantage.
Diamond Valley Special Developmental School is recognised as an innovative and inclusive specialist school committed to continuous, sustainable improvement.
Operating across two campuses in Greensborough and Whittlesea, we proudly support approximately 144 students with a primary diagnosis of intellectual disability, many of whom also have additional needs such as physical disabilities or autism spectrum disorder.
At the heart of our school community are the values of
Communication, Respect and Belonging
.
We are dedicated to enhancing life opportunities for every student and ensuring that each person¿s world becomes a better place.
Our vision is to confidently nurture a vibrant learning community that provides an inclusive, supportive and enriching educational experience.
We strive to foster a community in which we
live, laugh and learn together
.
Our school extends beyond our main campuses with several offsite classrooms located at Briar Hill Primary School and Greensborough Secondary College.
Student groupings and programs are thoughtfully designed with careful consideration of age, capability and compatibility to best support learning and wellbeing.
Guided by a child-centred approach, we have created a physical environment that celebrates diversity and caters to individual needs.
Our facilities include an in office horse-riding program, hydrotherapy pool and spa, gymnasium, liberty swing, and beautifully maintained outdoor spaces¿all designed to maximise engagement and learning opportunities.
We are proud of our multi-disciplinary team comprising teachers, education support staff, occupational therapists, speech pathologists and physiotherapists.
This team works collaboratively with students and families to set meaningful goals and deliver tailored programs that support communication, learning and wellbeing.
Groups and staffing are strategically organised to ensure the greatest benefit for every student.
Diamond Valley SDS is deeply committed to student voice and agency.
Inspired by Gayle Porter¿s vision of students being able to ¿say whatever they want, to whoever they want,¿ we ensure that every student has an individualised communication system that supports their unique needs.
Our staff actively encourage and celebrate communication in all its forms, and we take great pride in leading practice in this important area.
Diamond Valley Special Developmental School is a place where every learner is valued, supported and empowered to thrive.
Applications close Monday 19 October **** at *****pm
#J-*****-Ljbffr

📌 Administration Support - Office All-Rounder (Melbourne)
🏢 Department of Education & Training, Victoria
📍 Melbourne