Capital Build & Design – Wetherill Park NSWWe are a well-established construction and property development company based in Wetherill Park, looking for a reliable, organised and hands-on Administration & Operations Assistant to join our team on a full-time basis.This is a varied role suited to someone who enjoys keeping things organised, taking ownership of tasks and being the person the team can rely on to make sure day-to-day operations run smoothly.You will work closely with management and our internal team, as well as conveyancers, sales agents, rental agents, suppliers, insurers, IT providers and other external service providers.Key responsibilitiesYour responsibilities will include, but are not limited to:Reconcile accounts, bank transactions, purchases and expenses in Xero, investigating discrepancies and maintaining accurate financial recordsProcess payroll accurately and on time, including maintaining employee payroll records and assisting with payroll-related queriesArrange and maintain employee access for company software, including Build Logic, Dindo and On-SiteLiaise with external IT provider for all employee IT-related mattersCoordinate incoming and outgoing physical mailPrepare and collate documentation required for Contracts of SaleCoordinate the handover of documents, keys and relevant information to rela estate agents/purchasersMaintain company registers including vehicle keys, uniform, property keysCoordinate company vehicles, including registrations, servicing, CTP/Green Slips and insurance claimsCoordinate company insurance policies, renewals, records and claimsGeneral office duties including photocopying, scanning,



filing and document distribution, general day-to-day office and kitchen upkeepLiaise with rental agents and other external partiesAssist with the preparation of employment contracts and associated employment documentationPrepare and manage utility applications, connections, transfers and cancellationsProvide general administrative and operational support to management and the wider teamAbout youMinimum 2 years' administration experienceCurrent Australian driver's licence – essentialPrevious experience with payroll and account reconciliations - essentialStrong organisational and time-management skillsExcellent attention to detailGood written and verbal communication skillsProficient computer skills and confidence learning new software and systemsThe ability to manage multiple tasks and competing prioritiesA proactive approach and the ability to follow tasks through to completionThe ability to work independently while also being a team playerA professional, reliable and positive attitudeStrong record-keeping and document-management skillsExperience within construction, property development, property management or a similar industry will be highly regarded.
$65,000–$75,000 + Super, depending on experienceFull-time position based in Wetherill ParkStable role within an established construction and property development businessVaried responsibilities with genuine ownership of day-to-day administrative and operational functionsOpportunity to work closely with management and gain broad exposure across construction and property developmentSupportive and qualified working environment
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📌 Administration & Operations Officer (Sydney)
🏢 Capital Build & Design
📍 Sydney