About the Role

Angel Medical Recruit is currently assisting a well-established specialist orthopaedic practice in Claremont seeking an experienced Medical Secretary/Personal Assistant to support a busy surgeon.

This is a senior and highly responsible position suited to an experienced medical secretary who is confident managing a busy specialist workload, working autonomously and taking ownership of the administrative requirements surrounding the surgeon's practice.

The role plays a critical part in coordinating patient care, specialist consultations and surgical procedures. The successful candidate will act as a key liaison between the surgeon, patients, hospitals, referrers, anaesthetists and internal team members.

You will need to be highly organised, confident managing competing priorities and comfortable working closely with a busy surgeon in an environment where priorities can change throughout the day.

The practice is known for delivering high-quality patient care and maintaining a collaborative and professional workplace culture.

Key Responsibilities

- Providing high-level administrative and secretarial support to the surgeon
- Taking ownership of the surgeon's administrative workflow and competing priorities
- Managing patient enquiries, appointments and clinic coordination
- Coordinating surgical bookings and theatre lists
- Liaising with hospitals, anaesthetists, referrers and other healthcare providers
- Managing the surgeon's diary and responding to changing clinical priorities
- Preparing professional medical correspondence and documentation
- Maintaining accurate patient records and data within the Genie practice management system
- Coordinating referrals and ensuring timely communication with referrers
- Ensuring patients are appropriately informed regarding consultation and procedure fees
- Ensuring required approvals and documentation are obtained prior to procedures
- Ensuring medical correspondence and administrative tasks are completed within appropriate timeframes




- Working collaboratively with the wider practice team while maintaining responsibility for the surgeon's individual administrative requirements

About You
To be successful in this role, you will ideally demonstrate:

- Previous experience as a Medical Secretary or Personal Assistant within specialist medical practice
- Experience supporting a surgeon or procedural specialist highly regarded
- Experience coordinating surgical bookings and theatre lists highly regarded
- The confidence and experience to work autonomously and take ownership of a busy specialist workload
- Excellent organisational skills with the ability to prioritise multiple competing demands
- Exceptional attention to detail and a high level of professional accountability
- Strong communication skills and the confidence to communicate directly with the surgeon regarding priorities and deadlines
- A calm, professional and compassionate approach when dealing with patients
- Strong relationship-building skills when liaising with hospitals, anaesthetists, referrers and other healthcare professionals
- Experience using Genie practice management software highly regarded
- A genuine interest in establishing yourself in a stable, long-term position

About the Practice

This is an excellent chance to join a respected specialist orthopaedic practice with a strong reputation for clinical excellence and patient care.
The practice values teamwork, professionalism and high service standards and is seeking an experienced medical secretary who will become a trusted and integral part of the surgeon's practice.

Application
We welcome applications from experienced medical secretaries and surgical secretaries who enjoy the responsibility and variety of supporting a busy specialist and are committed to delivering exceptional patient service.

This process is proudly facilitated by Angel Medical Recruit. For a confidential discussion about the position, please contact Chelsea Angel - 0402 412 350.

Only shortlisted applicants will be contacted. Temporary visa holders cannot be considered for this role.

📌 Medical Secretary - Orthopaedics (Claremont)
🏢 Angel Medical Admin Solutions
📍 Claremont