APS5 Rights Officer

Our federal client is seeking a Rights Officer and Records Management Officer who delivers expert rights, records, and information management services, ensuring legislative compliance, governance, risk management, and organisational capability.

APS5 Rights Officer:
Key Responsibilities:

- Undertake copyright clearances for exhibitions, publications, public enquiries, and other collection-related activities.
- Assess and apply relevant legislation, organisational policies, depositor agreements, and privacy obligations when making rights recommendations.
- Research copyright ownership, intellectual property rights, permissions, and restrictions relating to collection materials.
- Support collection management teams in identifying and documenting appropriate rights information for incoming materials.
- Contribute to the development and continuous improvement of rights management systems, processes, and tools.
- Assist in reviewing and updating access, use, and permissions policies and supporting documentation.
- Provide advice and guidance on rights, permissions, and access matters across the organisation.
- Communicate effectively with internal and external stakeholders on complex and sensitive issues.
- Escalate higher-risk matters with clear, evidence-based recommendations.
- Contribute to broader team priorities and continuous improvement initiatives.

About you:

- Working knowledge of copyright and intellectual property principles.
- Experience interpreting legislation, policies, agreements, and rights frameworks.
- Robust research and analytical skills with the ability to assess rights, conditions, obligations, and associated risks.
- Excellent written and verbal communication skills.




- Strong organisational skills with the ability to manage competing priorities and meet deadlines.
- High attention to detail and a commitment to accuracy.
- Experience contributing to process improvement, knowledge sharing, and team objectives.
- Strong problem-solving skills and sound judgement when dealing with complex or sensitive matters.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Confidence using collaboration and information management platforms such as Microsoft Teams and SharePoint.

APS6 Senior Records Manager
Key Responsibilities:

- Leading and delivering projects to improve information management practices.
- Maintaining and enhancing the organisation's Information Asset Register.
- Providing expert advice on recordkeeping obligations and best practice.
- Supporting information governance by clarifying roles, responsibilities, and accountabilities.
- Reviewing and improving records security protocols and practices.
- Managing record sentencing and disposal activities in accordance with legislative requirements.
- Ensuring compliance with privacy and information management obligations.
- Maintaining system access controls and supporting mandatory reporting activities.
- Developing and delivering training, guidance, and communication materials to build organisational capability.
- Preparing briefs, policies,



procedures, and other documentation relating to records and information management.
- Collaborating with stakeholders across the organisation and contributing to broader corporate services initiatives.

About you:

- Demonstrated experience and/or qualifications in Information Management, Records Management, or a related discipline.
- Strong knowledge of records management principles, legislation, and best practice.
- Experience using electronic document and records management systems, such as TRIM/Content Manager, and collaboration platforms such as SharePoint.
- Excellent written and verbal communication skills.
- Strong organisational, planning, and stakeholder engagement skills.
- The ability to build productive working relationships across a range of business areas.
- Sound judgement, initiative, and a proactive approach to problem-solving.
- A commitment to continuous improvement and delivering high-quality customer service.

How to Apply:
To apply, click the Apply Now button and send your up-to-date resume, for a confidential discussion call us now on 02 •••• •133.

This advertisement may remain live after the role has closed. Applications submitted after the closing date may be considered for similar vacancies.

If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Our Commitment
We are committed to inclusive and culturally safe recruitment practices and welcome applications from people of all backgrounds, experiences, and career stages. We particularly encourage Aboriginal and Torres Strait Islander peoples to apply.

📌 Rights Officer/ Senior Records Manager (Canberra)
🏢 ONPOINT 365
📍 Canberra