"Rare opportunity to join an expanding Global Network" with great work/life balance - based in Melbourne or Brisbane

- Full-time permanent Vessel Operations Officer position available
- Diverse, inclusive and supportive work environment - ongoing training and career development opportunities

What's on offer?

A hands-on role with Quay Shipping, part of the Leeward Group, where you'll work alongside like-minded, high-performing people. You'll be led and mentored by an experienced operations team that wants you to learn and grow your shipping industry skills. Your success and achievements are valued, and your hard work and dedication will be rewarded. We care deeply about our people and run support programs to help our staff find job satisfaction and personal fulfilment. Here's what you get:

- A flexible work environment that values work/life balance
- A fantastic opportunity to build your career in vessel operations and shipping agency
- Great team culture
- Access to our learning academy with over 80,000 courses
- Career pathway planning program to help you hit your career goals
- Extensive Employee Assistance Program
- Social events
- Employee discount program, including discounts on everyday needs and memberships
- Employee reward and recognition program
- Top-notch remuneration and benefits package

About the Role:

Quay Shipping represents international principals in Australia across breakbulk, project cargo, car carrier and RoRo trades. As the Vessel Operations Officer, reporting directly to the Head of Operations, you'll own each port call from the proforma disbursement account (PDA) through to final invoice approval. You'll be involved in:





- Preparing PDAs, obtaining port and marine cost estimates, and quoting stevedoring, pilotage and towage
- Lodging Impending Arrival Reports in the Australian Border Force Integrated Cargo System (ICS) within the required window
- Creating vessels and voyages in CargoWise and appointing husbandry agents and stevedores
- Coordinating cargo operations with stevedores, terminals, port captains and transport providers, including attending pre-operations meetings
- Providing daily berthing updates to principals and issuing arrival and departure reports
- Arranging vessel support services - crew changes, medical visits, fresh water, spare parts and cash to master
- Managing biosecurity requirements, including BMSB treatment and biofouling documentation
- Managing husbandry agent performance against agreed service levels
- Identifying and managing risks to schedule integrity, including rotation changes, berth delays and weather
- Running the marine incident response process for any injury, cargo damage or near miss
- Verifying all port and service invoices against the approved PDA and finalising disbursement accounts for Trade Accounts
- Keeping vessel folders, checklists and CargoWise records accurate and complete

About You:





The successful candidate will be an experienced shipping professional who has:

- 3-7 years' experience in shipping agency, shipping line operations, port operations or maritime logistics
- A strong understanding of port call processes for breakbulk, project and RoRo cargo
- Experience preparing PDAs and checking port disbursement invoices
- Experience working with stevedores, terminal operators and husbandry agents
- Working knowledge of the ICS and CargoWise (or similar agency systems)
- Knowledge of Australian maritime, border and biosecurity requirements
- Commercial awareness and sound judgement in an operational environment
- Decisive problem-solving skills and the ability to perform under time pressure
- Strong written and verbal communication skills
- High attention to detail and confidence with Excel and structured checklists
- Availability for after-hours contact when assigned vessels are in port or a disruption requires it
- A tertiary qualification in maritime, logistics or business is desirable but not essential

Want to Find Out More?

Website: wwwquay-shipping.com

Questions: *******@leeward-group.com.au

Please address your application to: People and Culture

Please note that we only accept applications through the APPLY button.

Leeward Group and its entities are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace for all employees. Employment with any entity in Leeward Group is subject to the satisfactory outcome of a National Criminal Records (Police) Check.

📌 Vessel Operations Officer (Melbourne)
🏢 Leeward Group
📍 Melbourne