About the role

The Payroll & HR Coordinator provides accurate, timely and confidential payroll administration and people operations support. Working closely with the General Manager, People & Capability, the role coordinates payroll inputs and processing, maintains employee and payroll records, supports employee lifecycle administration and provides responsive assistance to employees and managers. The position supports the end-to-end processing of fortnightly employee payroll, monthly Director payroll and ad hoc payments in conjunction with Incolink's payroll provider. It maintains payroll controls, records and reconciliations and supports statutory, audit, month-end and year-end requirements. As a part-time role operating around fixed payroll deadlines, the position requires strong planning, attention to detail and disciplined follow-up. The role identifies exceptions, escalates matters requiring judgement or approval and contributes to reliable, compliant and continuously improving payroll and HR processes.

Key responsibilities

- Coordinate accurate and timely processing of fortnightly employee payroll, monthly Director payroll and approved ad hoc payrolls, including termination payments, in conjunction with the outsourced payroll provider.

- Collect, review, validate and enter payroll inputs, including salary changes, allowances, deductions, leave, superannuation, taxation and other approved adjustments.

- Prepare each payroll cycle in accordance with the payroll calendar and ensure reviewers and approvers receive complete information with sufficient time to perform their responsibilities.

- Set up new employees and contractors and process employee changes and terminations, ensuring payroll records and supporting documentation are complete and authorised.

- Prepare final payroll outputs, reconciliations, exception reports and supporting evidence for review and approval by authorised officers.

- Support compliance with applicable legislation, industrial instruments, employment contracts,



taxation, superannuation, Single Touch Payroll and internal payroll requirements.

- Maintain clear payroll procedures, controls, checklists, approvals and audit trails that define responsibilities and evidence each payroll cycle.

- Support month-end and year-end activities, including payroll reconciliations, superannuation, taxation, fringe benefits tax and statutory reporting requirements.

- Maintain accurate, confidential and current employee records in approved HR and document management systems.

- Respond to payroll and routine HR administration enquiries from employees and managers accurately, promptly and confidentially.

About you

- Relevant payroll qualification or equivalent demonstrated payroll experience.

- Demonstrated experience processing end-to-end employee payroll, including terminations, superannuation, taxation, allowances and leave.

- Experience providing HR administration across employee records, contracts, variations, onboarding and offboarding.

- Demonstrated ability to work autonomously, manage competing priorities and meet immovable payroll deadlines within a part-time arrangement.

- Robust written and verbal communication skills, sound judgement and a demonstrated commitment to confidentiality.

- Strong working knowledge of Australian payroll processing, including salary and wages, allowances, deductions, leave, superannuation, taxation and termination payments.

- Proficiency in payroll and HR information systems, preferably Employment Hero, and Microsoft Office applications.

- Strong reconciliation, data validation, records management and audit evidence capability.

- High attention to detail, confidentiality and accuracy when handling sensitive employee and payroll information.

- Service-focused approach that balances responsiveness with accuracy, confidentiality, governance and appropriate escalation.

Why

A competitive salary plus generous leave and superannuation on offer within a caring for purpose member organisation. Applications close on Monday 19 October 2026.

📌 Payroll & HR Co-ordinator (Carlton)
🏢 Incolink
📍 Carlton