Recruitment & Office Administrator

Casual | Approx. 19 hours per week | $40+ per hour + super
Caulfield South, VIC | Flexible WFH options

About the role

We’re looking for an experienced and highly detail-focused Administrator to support our recruitment and associated compliance work.

A major part of the role involves preparing recruitment advertising, maintaining records of recruitment activity, compiling supporting evidence and carefully checking information and documentation for accuracy and consistency.

You’ll need to be a strong written communicator who enjoys detailed work. You should be comfortable researching information, following established processes and checking documents closely. If dates, figures or other information don’t reconcile, we need you to notice and investigate.

The position also includes general office administration and some bookkeeping and accounts support.

Hours can be spread flexibly across the working week, with the option to work from our Caulfield South office, from home, or both.

What you’ll be doing

Recruitment, advertising & compliance administration

- Prepare and place job advertisements across different platforms
- Draft and adapt recruitment advertising from information provided by clients
- Check advertisements and recruitment information for accuracy and consistency
- Maintain records of advertising dates, applications and recruitment activity
- Compile recruitment reports and supporting documentation
- Check dates, figures and information across multiple documents to ensure they reconcile




- Research and verify information using online sources
- Identify missing information, inconsistencies and potential errors
- Follow up discrepancies and outstanding information
- Maintain accurate digital records and supporting evidence
- Assist with recruitment and general HR administration

Office & accounts support

- General office and administrative support
- Maintain databases, electronic files and business records
- Assist with payroll and superannuation administration
- Undertake day-to-day bookkeeping in MYOB

What we’re looking for

- Demonstrated verifiable skills in a professional office environment.
- Strong written English and the ability to draft, edit and adapt professional written material
- Exceptional attention to detail and an ability to spot errors and inconsistencies
- Good research skills and confidence finding and checking information online
- An ability to compare information across different documents and identify when something does not add up
- An ability to follow detailed processes and checklists accurately
- Good judgement and the confidence to ask questions when information is unclear or inconsistent
- Strong organisation and the ability to keep track of multiple matters at once




- Patience with repetitive and detail-heavy work
- Confidence using common office software, spreadsheets, document tools and online systems
- An ability to work independently and manage your own workload
- Full, unrestricted Australian working rights

Also useful:

- Experience with MYOB or similar accounting software
- Experience with bookkeeping, AP, AR, payroll or reconciliations
- Previous experience in recruitment, HR, legal administration, immigration, audit, compliance or another documentation-heavy environment

You do not need migration industry experience. We can teach you our processes.

What matters most is that you can write well, research accurately, follow a process, maintain reliable records and spot when information doesn’t add up.

The practical stuff

- Casual, approximately 19 hours per week (on average)
- Caulfield South / WFH / hybrid
- Flexible schedule spread across the working week
- Students and recent graduates are unlikely to be considered.

This is a casual position, not a permanent full-time or permanent part-time role. When applying, please confirm that you are specifically seeking and are comfortable with casual employment of approximately 19 hours per week.

Please apply through this site.

Pay: $40.00 – $50.00 per hour

Application Question(s):

- Are you a currently enrolled student?

Education:

- Bachelor Degree (Preferred)

Experience:

- Professional office: 3 years (Required)

Work Location: Hybrid remote in Caulfield South VIC 3162

📌 Recruitment & Office Administrator (Caulfield South)
🏢 Kogan People Solutions - recruiters
📍 Caulfield South