Role Title: Administration Officer (two opportunities available)

Employment Type: Temporary Part-Time (Job Share Arrangement), up to June 2027 with potential extension
Position Classification: Admin Officer Level 2
Remuneration: $69,272 -$71,570 p.a. (pro rata), plus Superannuation
Location: 1 Reserve Road, St Leonards NSW and Gladesville Hospital campus, Victoria Road, Gladesville
Hours Per Week: Total of 38 hours per week under a job-share arrangement
Requisition ID: REQ627704
Closing Date: 18 October 2026 (11:59PM)

Join our Records Services team at Ministry of Health for an exciting temporary employment opportunity up until June 2027 and be part of the team enriching health in millions of ways every day.

About us

- Our core values of collaboration, openness, respect, and empowerment are more than just words – they are the guiding principles that shape every aspect of our work.
- While regular office presence is essential, we offer flexible work arrangements to support your needs.
- Committed to fostering diverse and inclusive workplace for all.

To learn more about the Ministry and what benefits we offer, access our Employee Benefits Handbook.

About the role:
With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

The primary purpose of this onsite role is to support the Ministry of Health Records Disposal Project to digitise it’s hardcopy records, in accordance with Government and Departmental legislative and policy requirements. This role is responsible for sorting boxes containing physical records, scanning Ministry records, destroying records approved for destruction and related administrative tasks

What you’ll be doing

- Collect, sort and organise physical records based on defined parameters.
- Scan hardcopy records in accordance with established policies and procedures,



including data entry of information into the electronic records management system.
- Process destruction of hardcopy records in accordance with established policies and procedures.
- Process closed files for archival submission to Museums of History, NSW and support the retrieval of requested files on behalf of Ministry of Health.
Ensure privacy and confidentiality are maintained at all times.
-

About you:
We are seeking motivated and committed individuals who can support the work of NSW Health with providing support, advice and assistance regarding records management processes, policies and procedures.

- Demonstrated experience in general office environment
- Demonstrated proactive approach, with strong attention to detail and a commitment to excellent customer service.
- Demonstrated ability to work independently and as part of a team to achieve quality service outcomes.
- Comfortable with repetitive, process-based tasks
- Excellent communication skills.
- Flexible and adaptable to changing priorities

How to apply
At the Ministry of Health, we want you to make the most of the opportunities you’ll get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages) AND attaching a response to the two target questions below.

Target Questions (1-2 pages)

- Describe how you have accurately processed incoming documents or data.

- How do you ensure compliance with procedures, maintain attention to detail and meet deadlines?

Use the link below to access our Capability Application tool,



designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

For role related queries or questions contact Lusia O’Brien on [email protected] and quote REQ698652.

If you do require any adjustments to the recruitment process during the recruitment process, please contact Khloe Yang on [email protected]

Adjustments for individual needs | I Work For NSW and Inclusive recruitment of people with disability | NSW Government

Our commitment to Diversity and Inclusion
At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible workplace which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold a valid visa with permission to work in Australia.

Additional information

- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.

- This is a temporary role and there may be opportunities for ongoing employment at grade.

- Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role

Applications Close: 18th October 2026(11:59PM)

📌 Administration Officer (St Leonards)
🏢 NSW Health
📍 St Leonards