Administration Assistant (Pathways to Good Health)

Administration Assistant

0.4–0.6 FTE | Maximum term to 30 June 2027 | Ballarat CBD location

$34.46 per hour + salary packaging

Appointments booked. Referrals processed. Records updated. Information where it needs to be.

These are the everyday admin tasks that keep things organised and moving.

But in our Pathways to Good Health program, those everyday admin tasks support something pretty important.

Pathways to Good Health brings together paediatricians, GPs, paediatric nurses and allied health clinicians to provide health checks and comprehensive health assessments for children and young people entering care.

Your job is to provide the practical, reliable administration that helps the program run smoothly.

What will you actually be doing?

You might start the morning checking bookings for the next multidisciplinary clinic and making sure the relevant information and documentation is ready. A new referral comes in, so you process it and update the client management system. Later, you might enter program data, prepare for a Steering Group meeting or upload completed client documentation.

You'll also:

- maintain electronic medical and health records
- support program data collection and reporting
- coordinate program and Steering Group meetings
- organise and support training on client information systems
- manage program finances, including brokerage payments and acquittals.

It's varied, practical administration where being organised, accurate and reliable really counts.

This role has your name on it if...

You're organised, have a great eye for detail and genuinely enjoy admin.

You're comfortable with computers and learning new systems, can manage several tasks at once and take pride in getting things right.

You're also approachable, reliable and happy working both independently and alongside a multidisciplinary team.

Experience in administration, reception, health,



community services or another client-focused workplace would be valuable

Why join Ballarat Community Health?

This is a 0.4–0.6 FTE role (15.2 - 22.8 hours per week), offering genuine part-time flexibility. The position is maximum term until 30 June 2027.

You'll also have access to:

- Salary packaging - up to $15,900 for everyday living expenses, plus up to $2,650 for meals and entertainment
- Flexible working arrangements
- Employee wellness programs and discounts

About us:

At Ballarat Community Health, we're here to help people in our community get the health, wellbeing and social care they need.

We're a not-for-profit community health organisation with around 300 people working across six locations in Ballarat and the Western Region. For more than 45 years, we've been part of this community, helping people get the support they need, when they need it.

For Pathways to Good Health, that means supporting the health and wellbeing of children and young people entering care.

Further information, applications, and accessibility

For a confidential discussion, please contact Janelle Johnson, Senior Manager Child and Youth Health on telephone 03 5304 4777.

To obtain a copy of the position description, please click here.

Applications close no later than 11:59pm Monday 19 October 2026.

Applications will be reviewed as they are received, and the position may close earlier if filled. We encourage you to apply early.

BCH is committed to inclusive and accessible recruitment. If you require adjustments during the recruitment process, please contact the People and Culture team at [email protected] and let us know.

Safety and inclusion

BCH takes the safety, dignity and wellbeing of children, older people and vulnerable people seriously. We expect all staff to uphold these standards in their work.

We are committed to a diverse and inclusive workforce. We value different life experiences and perspectives and provide care to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability or sexual orientation.

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