Job Description
Property Transaction Coordinator
Commercial Property Buyers Agency | Full-Time | Remote - South East Queensland | Business Hours
Commercial Property Buyers Agency | Full-Time | Remote - South East Queensland | Business Hours
$85,000+ Total Earnings + Super | Base + Performance Bonuses
Are you the person who notices the thing everyone else has missed?
The deadline that's getting close.
The document that still hasn't arrived.
The email that hasn't been answered.
The task that's marked complete... but actually isn't.
And once you spot it, you don't just mention it -you make sure it gets sorted.
If that sounds like you, keep reading.
WISE Buyers Agency is looking for aContract Coordinatorwho can take ownership of the coordination of our commercial property transactions frompurchase contract through to settlement.
This is a role for someone who genuinely loves organisation, systems and keeping lots of moving pieces on track.
Someone who can have multiple property transactions underway and still confidently tell us:
What's done?
What's outstanding?
Who are we waiting on?
What's due next?
And what could become a problem if we don't deal with it now?
If you're reading this thinking "That's how my brain works" you could be exactly who we're looking for.
Who Are We?
We'reWISE Buyers Agency, a specialist Commercial Property Buyers Agency helping Australians build financial security and long-term wealth through commercial property.
We're based inSouth East Queensland, with a remote team supporting clients and property acquisitions across Australia.
We're a growing, close-knit business with high standards around both the work we do and the experience we provide our clients.
We've built detailed systems, templates, checklists and processes to support how our transactions are managed.
We need someone who can take ownership of those processes, follow them exceptionally well and make sure things get done.
What Will You Actually Be Doing?
Once one of our clients signs a contract to purchase a commercial property,you become the person coordinating the moving pieces behind that transaction.
On any given day, you could be:
Tracking due diligence, finance and settlement deadlines
Keeping clients informed about where their purchase is up to
Liaising with solicitors, brokers, accountants, agents and other professionals
Researching trades, suppliers and other property-related information as required
Coordinating building inspections, trades, reports and due diligence requirements
Requesting and organising property and tenant documentation




Managing due diligence checklists and outstanding actions
Reading incoming information and identifying what's missing or needs attention
Updating ClickUp and ensuring transaction records are accurate and current
Escalating matters requiring senior review
Coordinating pre-settlement requirements
Completing post-settlement client follow-up
There are a lot of moving parts, different people involved and deadlines that matter.
Your job is to keep the transaction organised and moving forward.
What This Role Is (And Isn't)
We're not looking for you to decide whether a commercial property is a good investment.
Our senior property team is responsible for investment analysis, property risk assessment and recommendations.
Your strength is incollecting, reading and organising information, coordinating the right people, tracking what needs to happen and following actions through to completion.
There's a big difference between:
"I sent them an email."
and:
"It was due today, so I emailed them this morning, followed up by phone this afternoon, received it at 3pm, updated the system and sent it to the appropriate person for review."
We're looking for thesecond person.
You Might Be Our Person If You...
Have exceptional attention to detail
Love good systems, checklists and processes
Can follow established processes, checklists and templates accurately, while still noticing when something doesn't look right
Take ownership and don't need constant reminders
Can confidently manage multiple live transactions and competing deadlines without losing track of the details
Notice when information is missing, inconsistent or doesn't make sense
Follow things through until they're actually completed
Aren't afraid to pick up the phone or follow someone up again
Communicate professionally with clients and external professionals
Can read and make sense of detailed information
Know when something needs to be escalated
Work well independently and manage your own time
Take pride in keeping systems, tasks and documentation accurate
Want to become part of a team and business for the long term
Your Background
You may currently be working in:
Conveyancing or property law
Property transaction coordination




Commercial or Residential propertytransactions/operations
A buyers agency
Mortgage broking or loan processing
Property development
Settlements
Real estate contract administration
Property manager
Commercial property experience would be fantastic, butit isn't essential.
If you've spent years coordinating conveyancing matters or another complex, deadline-driven process and would love to use those skills in a different property environment, we'd particularly love to hear from you.
We're interested in yourcapability, not just your current job title.
Experience withClickUp or similar project management tools, CRMs, Google Workspacewill also be highly regarded.
The Package
We believe in rewarding outstanding people for the contribution they make to the business.
Your remuneration will include:
Base salary: $75,000 + Super
Performance bonuses: approximately $10,000+ per yearbased on performance and transaction volumes
Potential total earnings: approximately $85,000+ plus Super
Perks of the Job:
Work remotely from home- no commute!
Business hours with some flexibility- this is a Monday to Friday role, with core working hours around 9am - 5pm.
We offer some flexibility around start and finish times, however you'll need to be available, responsive and actively working across the core business day
Christmas/New Year shutdown- generally 2-3 weeks incorporating public holidays and annual leave
Laptop and phone provided
Build your commercial property knowledge- gain exposure to commercial property transactions across Australia and continue developing your knowledge and experience
As we're based in South East Queensland, we're ideally looking for someone within the region who can join us for occasional in-person team days, training and events.
Why WISE?
We're growing and want people around us who want to grow with us, not simply fill a position.
You'll have:
Genuine ownership and responsibility in your role
Established systems, processes and templates to support you
Support from an experienced senior property team
Exposure to commercial property transactions across Australia
The opportunity to build your commercial property knowledge and experience, both professionally and personally
Opportunities to grow your role as the business continues to expand
When you do this job exceptionally well, our clients feel supported, transactions run smoothly and our property team knows the details are being taken care of.
You'll be joining a business whereyour contribution is visible, valued and genuinely makes a difference to how we operate and grow.
#J-*****-Ljbffr

📌 Property Transaction Coordinator (Melbourne)
🏢 WISE BUYERS AGENCY
📍 Melbourne