- | - || Occupational group | Administration || Workplace Location | Rockhampton region |To provide administration support role to their supervisor such as the General Manager, Industries, Offender Development...
The administration functions include, but are not limited to; court videoconferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.
**In this role you will:*** Participate in the development, implementation and evaluation of efficient and effective work systems.
* Perform data entry and enquiry functions on database programs.
* Examine incoming correspondence to determine action.
* Distribute and register incoming and outgoing correspondence.
* Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.
* Book travel including accommodation, car hire and flights.
* Provide advice on general administration aspects of the area operations.
* Designate cost codes and arrange approval of invoices.
* Liaise with officers at all levels within both public and private sectors in relation to the office activities.
* Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.
* Productive time management skills and the ability to prioritise tasks as demands arise and with competing priorities.




* Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.
* Ensure the confidentiality of all documentation handled and maintain a secure filing system.
* Process professional and personal visitor bookings for the centre.
* Provide information about visitor booking processes and answer queries on the day of the visit.
* Accounts receivable and accounts payable functions in SAP.
* Support stock control functions (MYOB).
* Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.
* Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.
* Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.
* Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
* Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.
* Undertake the IT system administrator role providing centre support for the phone and computer systems.
* Provide administration for asset and fleet management.
**Job Ad Reference: QLD/*************Closing Date:****Friday, 16th October ******- *Hold down the control (Ctrl) button and use your computer mouse to select multiple options*- *Hold down the control (Ctrl) button and use your computer mouse to select multiple options* #J-*****-Ljbffr

📌 Administration Officer (Rockhampton)
🏢 Queensland Corrective Services
📍 Rockhampton