Job Description
Key responsibilities n
Coordinating project documentation, including contracts, drawings, specifications and schedules, ensuring all records are properly maintained and easily accessible
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Preparing and distributing project correspondence, including letters, emails, meeting minutes and progress reports to relevant stakeholders
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Managing project filing systems, both physical and digital, to maintain organisation and ensure compliance with company standards
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Scheduling and coordinating project meetings, including site meetings, progress meetings and stakeholder meetings, and preparing agendas and minutes
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Supporting the procurement process by assisting with quotations, purchase orders and supplier communications
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Maintaining project budgets and financial records, including expense tracking and cost reporting
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Liaising with clients, contractors, consultants and internal teams to facilitate effective communication and project progress
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Assisting with site administrative requirements, including safety documentation, permits and regulatory compliance
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Preparing project reports and presentations to support project managers and stakeholders in decision-making
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Managing general office duties and supporting the wider project team as required
What we're looking for n
Proven experience as a Project Administrator or similar administrative role within the construction or project management industry
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Strong organisational and time management skills, with the ability to manage multiple tasks and priorities simultaneously
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Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders
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Proficiency with Microsoft Office applications, particularly Project, Word, Excel and Outlook
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Familiarity with project management software and tools, or a willingness to learn industry-standard systems
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Attention to detail and accuracy, particularly when managing documentation and financial records
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A professional approach to confidentiality and data management
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Ability to work independently and as part of a collaborative team environment
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Knowledge of construction terminology and processes is advantageous
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Current driver's licence and willingness to travel to project sites as required
What we offer n
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At FGI Developments, we value our team members and are committed to providing a supportive and rewarding work setting.
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We offer competitive remuneration, opportunities for professional development and career progression within a growing construction company.
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Our team advantages from a collaborative culture where your contributions are recognised and valued.
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We provide a safe and inclusive workplace where all employees are supported in achieving their best potential.
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About us n
FGI Developments is a respected construction company committed to delivering high-quality projects across regional Queensland. With a strong reputation for excellence, reliability and innovation, we work across a range of construction sectors, from commercial and residential projects to infrastructure development. Our team is driven by a commitment to quality workmanship, safety and customer satisfaction. We pride ourselves on fostering a positive workplace culture where teamwork, integrity and continuous improvement are at the core of everything we do.
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📌 Project Administrator (Queensland)
🏢 FGI Developments
📍 Queensland