About the role

The purpose of the Claims Administrator is to facilitate the end to end process for administration of contracts.

Key responsibilities

- Attending contract handovers with the Management and Operations teams

- Manage job performance, for example, hours worked v hours claimed on the job

- Report weekly on job performance

- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, authorisations and payment schedules

- Prepare, submit and reconcile claims and invoices, tracking payments and deadlines

- Prepare documentation and maintain records for delays, extensions of time and variations in line with contractual requirements

- Investigate and resolve discrepancies. Ability to interrogate contractual claims and variations

- Following up overdue Debtor payments and other debtor related reconciliations as required

- Assisting management in the tracking of project expenditure, assisting in project cost reporting and forecasting

- Liaising and effectively communicating with clients, subcontractors and the internal management team at Caledonia

About you





- 2-5 years claims experience in a similar claims background, with an understanding of commercial terms and conditions and experience in the same or a similar industry

- Knowledge and implementation of AS form of contracts

- Strong commercial acumen, communication and negotiation skills

- Ability to make quick, transparent and concise decisions

- Ability to build constructive and proactive relationships with all project team members including subcontractors, clients and consultants

- Management of payment claims, variations and correspondence

- Ability to work with a sense of urgency against competing deadlines

- Sound organisational and time management skills with a high attention to detail

About us

Caledonia is a multi-state organisation with operations across Australia, including Caledonia SA Pty Ltd, Caledonia WA Pty Ltd, Caledonia NSW Pty Ltd, Caledonia Industrial Pty Ltd, and Caledonia QLD Pty Ltd. The organisation operates to ISO 9001 quality, ISO 45001, ISO 14001 health and safety and environmental management systems and ISO 27001 Information Security Management standards.

📌 Contract Administrator (Wangara)
🏢 Caledonia Group
📍 Wangara