Australian School of Performing Arts - Melbourne VIC

Venue Operations Administrator

Do you love the arts and thrive on administration, building strong stakeholder relationships and keeping busy operations running smoothly. We are looking for a proactive and highly organised full time Venue Operations Adminstrator to join our dynamic and purposeful organisation!

Permanent full-time | Kew East Office | $58,000 - $62,000 per annum + Super

About the Australian School of Performing Arts

As home of the AGC and ASPA Education, the Australian School of Performing Arts is committed to enriching the lives of those in our community and workplace by fostering an outlook that is forward thinking and adaptable. We pursue excellence through collaboration, creativity and respect in our workplace, our classrooms and on the stage. Since 1984 the Australian Girls Choir (AGC) has been an inclusive environment where girls flourish through outstanding music education. We currently have over 6,500 choristers training in Adelaide, Brisbane, Canberra, Melbourne, Perth and Sydney and we're looking for a people-focussed, organised person to work alongside our Events team.

About the Role

Based in our Kew East Head Office, this full-time role supports the smooth administration of AGC's rehearsal and event venues across our six cities. Working closely with the Head of AGC Events and our state-based Venue and Events Coordinators, you'll ensure venue bookings, information, communication and documentation are accurate, organised and up to date.

As the Venue Operations Administrator you will:

- Administrate weekly rehearsal and event venue administration, including contracts, invoices and related documentation.




- Coordinate venue hire communication with venue contacts and internal team members.
- Assist with sourcing suitable venue options and communicating venue changes to our state-based Venue and Events Coordinators.
- Coordinate accurate and timely information when venue arrangements change.
- Maintain venue hire databases, records, venue information and documentation to a high standard.
- Support the Head of AGC Events with outgoing parent communication relating to venues and events.
- Maintain the national AGC calendar, ensuring event and venue information remains accurate and current
- Assist with venue hire compliance requirements and ensure relevant documentation is kept up to date.
- Support venue hire budgeting, invoice tracking, accruals and basic reporting.
- Respond to venue and event-related requests from our city-based teams, escalating questions or concerns when required.
- Follow tasks through to completion and proactively communicate progress, changes or potential issues.
- Provide administrative support and guidance to the Venue & Events team on venue and event-related tasks.
- Contribute positively to our highly collaborative and communicative office environment.
- Share our passion for girls' education and champion the value of performing arts participation.





Qualities that will make you successful:

- Excellent written and verbal communication skills with well-developed interpersonal skills.
- Strong attention to detail and a commitment to maintaining accurate information and documentation.
- Confidence liaising with multiple stakeholders and coordinating information across different teams.
- The ability to build positive and professional stakeholder relationships.
- Strong organisational skills with the ability to manage competing priorities and meet deadlines.
- Flexible and responsive, with the ability to adapt in a changing environment.
- Curiosity and sound judgement, including the confidence to ask questions, seek clarification and identify when information may be missing.
- A proactive, highly organised, self-motivated approach to work.
- Intermediate knowledge of the Microsoft Office suite, particularly Microsoft Excel.
- The ability to work effectively both independently and collaboratively.
- Budgeting or financial administration experience (desirable).
- A valid Working with Children Check.

Why Join ASPA - an Australian Employer of Choice?

- Supportive, flexible and values driven workplace
- A collaborative, dynamic and team focused environment
- Professional growth and development opportunities
- Access to wellbeing initiatives and a free Employee Assistance Program
- Contribute to a meaningful mission alongside passionate colleagues
- ASPA is committed to providing equal employment opportunities and encourages applications from people with diverse backgrounds
- Opportunity to support our charity partner, Girls from Oz

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📌 Venue Operations Administrator (Melbourne)
🏢 Australian School of Performing Arts
📍 Melbourne