About the Role

An exciting opportunity is available for a Project Administrator to join a growing team supporting the delivery of projects across the construction and infrastructure sectors.

This role will suit an organised and detail-oriented professional with experience in project administration and project coordination. Working closely with commercial and project teams, you will play a key role in ensuring the smooth and efficient delivery of projects through accurate documentation, procurement support, financial administration and reporting.

Key Responsibilities

- Provide day-to-day administrative support to project and commercial teams.
- Maintain accurate project documentation, registers, records and reporting systems.
- Assist with the preparation and administration of contracts, variations and other contractual documentation.
- Support procurement activities, including tender documentation, scope of works, purchase orders and subcontractor onboarding.
- Review subcontractor claims, supplier invoices and project costs to ensure accuracy and compliance.
- Assist with client claims, supporting documentation, approvals and accounts receivable processes.
- Prepare project progress reports, meeting minutes and stakeholder correspondence.
- Monitor project licences, permits, insurances and compliance documentation.
- Build strong working relationships with internal teams, subcontractors, suppliers and other stakeholders.




- Identify and elevate contractual discrepancies, financial risks and project administration issues.
- Ensure project processes and documentation are maintained in line with company procedures and quality standards.

Key Requirements

- 1-3 years' experience in project administration, contract administration or a similar coordination role, preferably within construction.
- Strong organisational and document control skills , with the ability to manage multiple priorities and deadlines.
- Proficiency in Microsoft Office , particularly Excel, Word, SharePoint, Teams and PowerPoint.
- Strong written and verbal communication skills , including report writing, correspondence and meeting minutes.
- Excellent attention to detail, particularly when handling contracts, invoices and financial documentation.
- A proactive attitude, willingness to learn and the ability to work collaboratively within a project team.
- An understanding of procurement, subcontractor management and commercial project processes will be highly regarded.

What's on Offer?

- Salary package of $75,000 inclusive of superannuation .
- Newcastle-based prospect within a growing project delivery environment.
- Exposure to commercial, contractual and financial aspects of project delivery.
- Opportunities to develop your skills and progress your career in project administration.

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📌 Project Administration (Newcastle City Council)
🏢 Fetch Recruitment Pty
📍 Newcastle City Council