Executive Assistant to General Manager / Licensee | Real Estate

Location: Geraldton, Western Australia

Work Arrangement: Onsite

Employment Type: Permanent, Full Time

Salary: AUD $100,000–$110,000 + super, negotiable for the right candidate

We are seeking an experienced and highly capable Executive Assistant to provide high-level support to the General Manager / Licensee of an established real estate business in Geraldton, Western Australia.

This is a senior, high-trust position suited to someone who understands the pace and complexity of a real estate environment and can operate as a genuine right hand to the General Manager / Licensee.

You will help keep executive priorities, operational activities and communication across the business organised and moving. The role will work closely with leadership and provide coordination across property management, sales and broader agency operations.

Key responsibilities will include

- Provide high-level day-to-day support to the General Manager / Licensee

- Manage the GM’s calendar, appointments, meetings and competing priorities

- Coordinate internal leadership and operational meetings

- Prepare agendas, meeting documentation, minutes and follow-up actions

- Monitor important deadlines and ensure agreed actions are completed

- Coordinate communication between the GM, property management, sales and administration teams

- Prepare reports, presentations, correspondence and business documentation

- Assist with property, sales and general real estate administration where required

- Support compliance documentation and administrative requirements

- Maintain CRM,



database and business records accurately

- Liaise professionally with clients, suppliers, contractors and other stakeholders

- Coordinate business projects, events and operational activities

- Manage confidential, commercially sensitive and personnel-related information

- Assist with expenses, invoices and other executive administration

- Identify issues early and proactively resolve or escalate them

- Help improve administrative processes, communication and workflow across the business

- Provide broader support to the General Manager / Licensee as business priorities evolve

Requirements

Previous experience as an Executive Assistant, Personal Assistant, Senior Administrator or similar senior support professional

Experience supporting a General Manager, Real Estate Licensee, Principal, Agency Owner or senior executive

Previous real estate or property industry experience highly desirable

Understanding of property management, residential sales and general real estate agency operations

Strong diary, meeting and executive coordination skills

Excellent written and verbal communication

Strong stakeholder and client management capability

Ability to confidently communicate with senior leaders,



clients and internal teams

Excellent organisational and prioritisation skills

Proven ability to manage multiple deadlines and competing priorities

Strong attention to detail

High degree of discretion and confidentiality

Ability to work independently and exercise sound judgement

Proactive and solutions-focused approach

Strong Microsoft Office skills, including Outlook, Word, Excel and PowerPoint

Experience using CRM, property management or real estate systems highly regarded

Knowledge of WA real estate processes and compliance would be advantageous

Ability to work onsite in Geraldton, WA

Commitment to working in a fast-paced, performance-focused real estate setting

Benefits

- AUD $100,000–$110,000 + super

- Salary negotiable for the right candidate

- Permanent, full-time position

- Senior-level role working directly with the General Manager / Licensee

- Broad exposure across sales, property management and agency operations

- High level of trust, autonomy and responsibility

- Opportunity to become a genuine right hand to senior leadership

- Work within an established real estate business

- Exposure to strategic and operational decision-making

- Opportunity to contribute to business systems, processes and performance

- Long-term career opportunity for someone looking to become an integral member of the leadership support function

Location: Geraldton, WA

Work Arrangement: Onsite

Employment: Permanent, Full Time

Remuneration: AUD $100,000–$110,000 + super, negotiable for the right candidate

📌 Executive Assistant to General Manager – WA, SA & NT (Geraldton)
🏢 The OE Agency
📍 Geraldton