Contract Administrator - HVAC / Data Centres
Location: Melbourne, VIC
Salary: $110,000 - $140,000 + Super
Industry: HVAC / Mechanical Services / Data Centres
Employment Type: Full-time

The Opportunity
An exciting opportunity has become available for a Contract Administrator to join an established HVAC contractor delivering major mechanical services projects across Melbourne.
The business has a strong presence within the Data Centre and Critical Infrastructure sector, delivering technically complex HVAC and mechanical services packages on major projects.
This role would suit a Contract Administrator with experience in HVAC, mechanical services or construction who is looking to develop their commercial and project management skills within a specialist contractor.
You will work closely with Project Managers, engineers, subcontractors, suppliers and clients, gaining exposure to the full commercial lifecycle of HVAC projects.

Key Responsibilities

- Provide commercial and contractual support across HVAC and mechanical services projects.
- Assist with the administration of subcontractor and supplier agreements.
- Prepare, issue and manage subcontractor documentation and correspondence.
- Assist with progress claims, payment schedules and variations.
- Monitor project costs, commitments and expenditure.
- Assist with the preparation and assessment of variations and extension of time claims.
- Review contracts, scopes, drawings and project documentation.
- Assist Project Managers with procurement and subcontractor negotiations.
- Maintain accurate commercial and project records.
- Assist with monthly reporting, forecasting and cost tracking.
- Liaise with subcontractors, suppliers, consultants and clients to resolve commercial matters.
- Assist with project close-out, final accounts and documentation.
- Identify potential commercial and contractual risks and escalate where appropriate.

About You




We are looking for a commercially minded Contract Administrator who understands the construction environment and is keen to develop their career within the HVAC and critical infrastructure sector.
You will ideally have:

- Previous experience as a Contract Administrator within construction, HVAC, mechanical services or building services.
- Experience working for a contractor, subcontractor or specialist services provider.
- Understanding of construction contracts, subcontractor management and commercial processes.
- Experience with variations, progress claims, procurement and cost tracking.
- Ability to read and understand construction drawings, scopes and specifications.
- Strong attention to detail and organisational skills.
- Excellent written and verbal communication skills.
- Ability to build strong relationships with project teams, subcontractors and clients.
- Strong commercial awareness and a proactive approach to problem solving.

HVAC / mechanical services experience is highly desirable.
Experience across Data Centres, Critical Infrastructure, Commercial, Healthcare or other technically complex environments will also be highly regarded.
What's on Offer

- $110,000 - $140,000 + Super
- Opportunity to work for an established HVAC / Mechanical Services Contractor
- Exposure to major Data Centre and Critical Infrastructure projects
- Work alongside experienced Project Managers and commercial professionals
- Chance to develop strong HVAC-specific commercial expertise
- Clear pathway for career progression into Senior CA / Contracts Manager or Project Management
- Melbourne-based projects
- Long-term opportunity within a growing business

Apply Now
If you're an experienced Contract Administrator with a background in HVAC, mechanical services or construction and are looking to develop your career within the Data Centre and Critical Infrastructure sector, we'd like to hear from you.
Apply now or contact us for a confidential discussion about the opportunity.

📌 Contract Administrator - Data Centres (Victoria)
🏢 Design And Build Recruitment
📍 Victoria