Summary:

The Administration Assistant plays a crucial role in supporting the daily operations of our office in Perth, Western Australia. This permanent, full-time position is essential for ensuring efficient administrative processes, facilitating communication, and providing organisational support to various departments. The ideal candidate will contribute to a positive work environment and help maintain the high standards of our organisation.

Responsibilities:

- Greeting and welcoming visitors, clients and vendors to the office.
- Assist in travel arrangements for staff.
- Coordinating building repairs and maintenance including equipment (R&M;).

- Prepare and distribute reports, presentations, and other documents as required.
- Maintain office supplies and inventory, ensuring all necessary materials are available.
- Provide support in the coordination of events and meetings, including logistics and catering.
- Respond to inquiries and provide information to clients and staff in a qualified manner.




- Assist with data entry and maintain accurate records in various databases.

Experience:

- Working knowledge of, or ability to quickly learn, HR and business systems such as Employment Hero (onboarding)
- Experience using travel and accommodation booking platforms is desirable.
- Ability to maintain accurate registers and records (visitor, access, PPE, safety checks and travel) with strong attention to detail and confidentiality.

Qualifications:

- Proven experience in an administrative, preferably in a similar industry.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and a high level of accuracy in work.
- Ability to work independently as well as part of a team.
- A proactive approach to problem-solving and a willingness to learn.

📌 Administration Assistant (Perth)
🏢 Intellect Systems Pty
📍 Perth