Job Description

Eco-Seal WA is a family-owned and operated waterproofing company based in Welshpool, WA, specialising in high-quality waterproofing solutions across residential, commercial, and industrial projects across Perth and surrounding areas.

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We pride ourselves on delivering high-quality workmanship, excellent service, and maintaining a positive, supportive team culture.

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We're currently looking for a reliable, organised, motivated and proactive Administrative Assistant to join our team and to help keep our office and day-to-day operations running smoothly.

Duties & Responsibilities n

Prepare comprehensive Operations & Maintenance (O&M;) Manuals for each completed construction project, including warranty applications, product documentation and compiling stage-by-stage photographic documentation and records.

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Monitor supplier pricing and maintain up-to-date pricing records

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Answer incoming telephone calls promptly and professionally

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Maintain and organise digital and physical filing systems for jobs, invoices and general administration.

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Process employee timesheets and liaise with HR

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Process invoices, purchase orders and End-of-Month (EOM) statements

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Conduct stocktakes and ordering of office and warehouse consumables

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Organise various appointments for employees and coordinate vehicle maintenance

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Provide general administrative support to the management team

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Assist with other day-to-day office and operational tasks as required

About You n

We’re looking for someone who is organised, takes initiative and is happy working across a variety of tasks in a busy small-business environment.

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Ideally, you will have:

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Previous administrative experience, preferably within the construction or trades industry

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Experience with construction management software-Tradifyexperience is highly regarded, but not essential

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Strong computer skills, including proficiency in Microsoft Office , particularly Excel

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Confidence editing, compiling and formatting PDF documents

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Excellent written and verbal communication skills

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Strong attention to detail and organisational skills

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The ability to prioritise and manage multiple tasks

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A friendly, approachable and professional manner

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A proactive and adaptable approach to work

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The ability to work both independently and as part of a small team

Why Join Eco-Seal WA? n

FLEXIBLE WORK HOURS

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Family-owned and operated business

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Supportive, friendly and positive team environment

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Convenient central location, close to the CBD, with onsite parking

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Comfortable and well-equipped office

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Wide-ranging role with the opportunity to learn and grow with the business

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If you're a proactive, detail-focused administrator who enjoys variety and working in a small team, we'd love to hear from you!

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📌 Administrative Assistant (Perth)
🏢 Eco-Seal WA
📍 Perth