We are a growing Australian commercial facilities management business looking for a capable, reliable and organized Administration Coordinator to join our team.
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You don't need previous administration or facilities management experience. Full training will be provided.
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What matters to us is your attitude, willingness to learn, ability to communicate well and the practical common sense to get things done.
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nAbout the role n
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This is primarily an administration and contractor coordination role, supporting the day-to-day operations of our business and helping ensure everything runs smoothly.
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Our commercial clients rely on us to arrange a wide range of services and maintenance work at their premises. As part of your role, you will help coordinate these jobs from the time a request is received through to completion.
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This doesn't require technical or trade knowledge. It involves good administration, communication, organization and follow-up.
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Your responsibilities will include:
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Receiving and processing job requests from our commercial clients.
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Entering and maintaining job information in our systems.
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Managing emails, correspondence and documentation.
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Arranging and allocating jobs to appropriate service providers.
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Communicating with clients and service providers.
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Scheduling and coordinating work.
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Monitoring jobs and following up outstanding work.
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Keeping clients updated where necessary.
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Ensuring completed jobs are properly recorded and documented.
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Following up required completion paperwork.
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Maintaining accurate records and files.
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Providing general administrative support to the business.
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You don't need technical knowledge to do this - we'll teach you what you need to know.
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nWe're looking for someone who: n
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Is naturally organized.
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Communicates confidently and professionally.
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Is comfortable using computers and learning new software.
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Has a good working knowledge of Microsoft Office.
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Can manage several tasks at the same time.
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Has practical common sense and sound judgement.
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Is comfortable speaking with clients and service providers.
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Takes responsibility for getting things done.
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Is reliable and follows things through.
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Is willing to learn and develop within the role.
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Can work independently while also being part of a team.
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nNo industry experience required n
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You don't need experience in facilities management, maintenance, construction or the trades.
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We'll teach you how our business operates, how jobs are allocated and coordinated, and the systems and processes we use.
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If you're organized, dependable, comfortable dealing with people and looking for an chance to develop your administration and coordination skills, we'd like to hear from you.