Executive Assistant - Office of the Chief Mission Delivery

Make a real difference
Be part of one of Victoria’s leading not-for-profits and help create meaningful change in the community every day.

- Location: Box Hill
- Work type: Full-time, Ongoing
- Schedule: Monday to Friday 9:00am to 5:00pm
- Salary: Competitive Salary + Tax reducing salary package
- Working model: Hybrid

A little bit about you

You are a warm, highly organised and discreet administrator who brings care and professionalism to every interaction. You are motivated by mission-led work and enjoy supporting senior leaders, Members and Volunteers to make a difference in their communities.

More specifically you will have:

- Relevant qualification in business administration, office administration, community services administration, governance or project coordination
- Demonstrated experience providing executive assistant or senior administrative support to a senior leader or executive
- Experience coordinating meetings, papers, action registers, confidential records and stakeholder communications
- Understanding of confidentiality, privacy, safeguarding, records management and delegations, with awareness of community services, membership and volunteering environments
- Excellent organisation, diary management and follow-through, with strong proofreading and document preparation skills
- Professional interpersonal skills and confidence liaising with senior leaders, Members, Volunteers and external stakeholders, plus strong Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint skills

About the role

The Executive Assistant, Office of the Chief of Mission Delivery provides high-quality executive,



administrative and coordination support to the Chief of Mission Delivery and the broader mission delivery portfolio.

You will keep the office running effectively across diary and inbox management, meeting coordination, correspondence, document preparation, records management and stakeholder liaison. Working with professionalism, discretion and care, you will help create a connected and responsive portfolio that enables Members, Volunteers and employees to deliver mission-led services and good works in support of companions, clients and communities.

Want the full details? View the Position Description here

Key responsibilities

- Provide proactive diary, inbox, travel, meeting and administrative support to the Chief of Mission Delivery, escalating urgent or sensitive matters appropriately
- Coordinate across the mission delivery portfolio, including Membership support, Volunteer engagement, Special Works and VincentCare Victoria, tracking priorities, actions and risks
- Act as a warm, professional point of contact for Members, Volunteers, employees, VincentCare leaders and other stakeholders
- Coordinate agendas, papers, minutes and action registers for portfolio forums, and support preparation for Executive, Board and committee meetings
- Prepare, format and proofread correspondence, briefing notes, presentations and meeting packs, with transparent, values-led communication




- Maintain accurate records and secure handling of sensitive information and escalating administrative, reputational and information-handling risks

Why join Vinnies?

- Not for profit salary packaging – increases your take-home pay
- Make an impact – support over 300,000 Victorians each year
- Flexible work options – including hybrid opportunities (where applicable)
- Supportive culture – family-friendly and values-driven
- Purpose-led work – contribute to social justice every day

About us

For more than 170 years the St Vincent de Paul Society Victoria hasbeen providing practical and compassionate support to people across Victoria who are doing it tough, whether that's struggling to put food on the table, pay for essentials, keep children at school, or keep a roof over their head. We help people from crisis through to rebuilding their lives with stability,dignityand hope. We believe every human life hasinherentworth.

The St Vincent de Paul Society and its wide network of members and volunteers provide practical frontline support, advocacy and friendship for the most vulnerable members of our community. Key services include home visitation; Vinnies Shops; youth programs; soup vans; assistance for asylum seekers and refugees; education and tutoring; and professional accommodation and health services through VincentCare and community and social housing through VincentCare Community Housing. The St Vincent de Paul Society in Victoria has more than 11,000+ members and volunteers. Internationally, the Societyoperatesin 149 countries and more than950,000 members.

Want to know more?

- www.vinnies.org.au/vic
- LinkedIn – Vinnies Victoria
- @VinniesVictoria

Applications close: 11th October 2026

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📌 Executive Assistant - Office of the Chief Mission Delivery (Melbourne)
🏢 St Vincent de Paul Society Victoria
📍 Melbourne