Job Description

Administration Assistant | Scheduling Coordinator n

Are you an organised, people focused coordinator who loves keeping things moving and making sure the details are taken care of?

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We’re currently recruiting for an Admin Assistant / Scheduling Coordinator to join a growing multidisciplinary healthcare environment. This is a varied part time role where you’ll be at the heart of the day to day operations, supporting clinicians, families and the wider team to ensure services run smoothly.

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You’ll take ownership of bookings, schedules and clinician capacity while also having the opportunity to improve processes and enhance the client experience.

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What you’ll be doing:

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- Coordinate client bookings, reschedules, cancellations and waitlists
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- Manage clinician schedules and availability to ensure caseloads are well balanced
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- Act as a key point of contact for families regarding bookings and service availability
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- Monitor capacity, utilisation and scheduling gaps across the team
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- Maintain accurate bookings and records through the practice management system
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- Support the onboarding of new clinicians and schedule setup
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What we’re looking for:

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- Previous experience in administration, scheduling, coordination or client services
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- Ideally, experience within healthcare, allied health or community services
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- Strong organisational skills and excellent attention to detail
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- Confident managing multiple priorities and complex schedules
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- Warm, professional communication style with a genuine client focused approach
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- Comfortable using practice or client management systems
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- NDIS experience will be highly regarded
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The opportunity:

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A great opportunity to secure a part-time, 3-day per week role within a collaborative allied health environment. You’ll have plenty of variety in your day and play an important role in supporting both clinicians and the families they work with.

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If you’re looking for a role where your organisation skills, initiative and people skills can really make an impact, we’d love to hear from you.

Additional information n

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- Permanent part time chance - 3 days per week
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- Immediately available
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- Lovely, down to earth team
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📌 Administration Assistant | Scheduling Coordinator (Melbourne)
🏢 FourQuarters Recruitment
📍 Melbourne