Job Description

Function Coordinator - join our team at Tuncurry Beach Bowling Club n

Are you someone who loves bringing people together, has an eye for detail and gets a buzz from seeing an event come together?

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Tuncurry Beach Bowling Club is looking for an organised, enthusiastic and creative Functions Coordinator to coordinate our growing calendar of functions, events and external catering opportunities.

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From celebrations and corporate functions at the Club to major local race days where our team provides catering for the local Jockey Club, you’ll be involved in a varied calendar of events throughout the year.

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This hands‑on role combines client service, event planning, administration, sales and function delivery. You’ll work closely with our Venue Manager, catering/chef team and operational staff to coordinate everything from catering, staffing and run sheets through to room layouts, decorations and event presentation.

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You’ll work with clients to bring their ideas to life, while using your creative eye for styling and presentation to add those finishing touches that make an event special.

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You’ll also be actively involved on the day — briefing, training and motivating employees rostered to functions, coordinating with the team and helping ensure each event runs smoothly.

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We’re looking for someone who can build great relationships, bring fresh ideas and help us continue growing our functions, external catering and repeat business.

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This is a full‑time, on‑site position based at Tuncurry Beach Bowling Club.

Key responsibilities n

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- Coordinating functions and events from initial enquiry and planning through to successful delivery
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- Meeting with clients, conducting venue inspections, preparing quotes and helping turn enquiries into confirmed bookings
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- Preparing run sheets, floor plans and function details, ensuring everyone involved has clear and timely information
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- Working closely with the Venue Manager and catering/chef team to coordinate menus, guest numbers, dietary requirements, service times and staffing
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- Coordinating room layouts, decorations, table settings, equipment, entertainment, suppliers and other event requirements
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- Bringing a creative eye to function styling and presentation, helping create the right atmosphere for each event
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- Briefing, training and motivating employees rostered to functions so they understand their responsibilities and expected service standards
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- Being hands‑on during key functions and events, supporting the team and helping everything run smoothly
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- Helping coordinate external catering and major local race day events held throughout the year
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- Building relationships with local businesses, community groups, sporting clubs, members and function clients
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- Supporting opportunities to grow function bookings, external catering and repeat business
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- Bringing fresh ideas for new packages, themes,



promotions and events, while using client feedback to continually improve what we offer
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About you n

You’re a people person who is organised, creative and confident, with a genuine interest in creating great events and experiences.

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You’ll be comfortable working with clients, coordinating the details behind the scenes and getting hands‑on with the team to bring each function together. A creative eye for styling, decorations and presentation would be a great fit for this role.

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- Experience in functions, events, hospitality, registered clubs or a similar environment
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- Solid organisation, communication and customer service skills
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- Confidence working with clients and coordinating multiple priorities
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- A positive approach to briefing, supporting and motivating staff
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- Creativity and an eye for function presentation and styling
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- Good computer and administration skills
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- Current NSW RSA and RCG, or the ability to obtain these before commencing
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- Flexibility to work evenings, weekends and public holidays when functions require
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Most importantly, we’re looking for someone who gets involved, follows things through and enjoys being part of a team that creates great experiences for our clients and their guests.

About us n

Tuncurry Beach Bowling Club is a busy, community-focused venue offering great food, entertainment, functions and events. With a growing calendar of celebrations, corporate events and external catering, including major local race days, there’s always something happening at TBBC.

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📌 Function Coordinator - join our team at Tuncurry Beach Bowling Club (Coomba Bay)
🏢 ST JOHNS PARK BOWLING CLUB
📍 Coomba Bay