Job Description

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Design & Build - Sydney Western Suburbs NSW

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Western Sydney | Full-Time | Construction

Site Administrator - Construction n

Western Sydney | Full-Time | Construction

The Opportunity n

An established construction company with a strong pipeline of projects across Western Sydney is looking for an experienced Site Administrator to join their project team.

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This is a varied role suited to an experienced Site Administrator, Project Administrator or someone with a finance/accounts background within construction who is looking to move into a broader project-based position.

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You'll work closely with the Project Manager and site team, supporting the administration and financial coordination of the project and helping ensure everything runs smoothly day to day.

Key Responsibilities n

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- Provide day-to-day administration support to the Project Manager and site team
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- Maintain project documentation, registers, filing systems and databases
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- Manage incoming and outgoing project correspondence
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- Assist with subcontractor and supplier administration
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- Process and coordinate invoices, purchase orders and payment documentation
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- Assist with accounts payable and invoice reconciliation
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- Check invoices against purchase orders, contracts and supporting documentation
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- Assist with subcontractor claims, variations and supporting documentation
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- Maintain accurate cost and project administration records
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- Assist with tracking project expenditure and updating spreadsheets
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- Coordinate site inductions, onboarding and access requirements
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- Maintain site and project registers
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- Assist with meetings,



minutes and follow-up actions
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- Liaise with subcontractors, suppliers and internal stakeholders
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- Support the Project Manager with general project administration as required
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About You n

We're looking for someone who is highly organised, detail-oriented and comfortable working in a fast-paced construction environment. You will ideally have:

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- Previous experience in Site Administration, Project Administration or Accounts/Finance within construction
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- Strong understanding of construction administration and project processes
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- Experience processing invoices, purchase orders, supplier payments or subcontractor documentation
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- Excellent attention to detail and strong numerical/financial administration skills
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- Confident communication skills with the ability to liaise with subcontractors, suppliers and internal teams
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- Strong Microsoft Office skills, particularly Excel and Outlook
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- Experience with Aconex, Procore, Jobpac or similar construction/ERP systems would be advantageous
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- Excellent organisation and time management skills
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- The ability to manage multiple priorities and meet deadlines
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- A proactive attitude and willingness to get involved across both administration and financial tasks
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What's on Offer nn
- Join an established construction business with a strong pipeline of work
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- Work across exciting projects throughout Western Sydney
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- Varied role combining project administration and financial administration
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- Supportive and cooperative project team
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- Long-term prospect with career progression
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- Competitive salary based on experience
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📌 Site Administrator (Sydney)
🏢 Design And Build Recruitment
📍 Sydney