Job Description

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The Change and Project Management Office (CaPMO) within the Department of infrastructure, transport, regional development and communications, Sport and the Arts (the department) is seeking a Business Analyst to undertake research, discovery and analysis of business requirements, to scope, design and implement an online Program and Project Management and Reporting Tool (PPMRT).

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The BA will:

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- Review current project management processes, reporting, and frameworks.

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- Engage with stakeholders, such as project managers, business owners, senior responsible officers, etc., to gather and validate functional and non-functional requirements from a project perspective.

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- Document current and future state workflows to inform system design and change planning.

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- Develop a Business Requirements document, including functional and non-functional specifications.

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- Support the development of a Project Management Plan (PMP) by aligning requirements with delivery scope.

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- Facilitate communication between technical teams and business stakeholders, ensuring mutual understanding and agreement.

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- Produce relevant artefacts and actively participate (and at times lead) in stakeholder workshops, meetings, and stakeholder sessions.

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- Assess initiative-level reporting needs and determine feasibility of integrating them into the PPMRT.

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- Evaluate existing internal systems for potential use in initiative tracking, including hybrid options.

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- Review a customised version of a PPMRT used by another department to assess adaptability. Provide a recommendation report outlining viable options for government initiative-level reporting, including risks and dependencies.

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Deliverables may include (but will not be limited to):

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- Detailed Discovery Report

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Current vs Future State analysis and workflows

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PMP input

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- Stakeholder Engagement Plan

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Detailed Business and System-based Requirements and

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Specifications

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Communicative and reporting artefacts and tools, to

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support stakeholder discussions and change management

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activities.

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- Initiative Reporting Assessment

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Comparative Review Report (based on precedents of

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existing PPMRTs)

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- Recommendation Report.

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Key duties and responsibilitiesn
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Research and Analysis:

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- Conduct a thorough review of current project management processes, reporting, and frameworks.

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- Undertake research and discovery activities to gather business requirements

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Stakeholder Engagement:

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- Engage with various stakeholders including project managers, business owners, and senior responsible officers to gather and validate functional and non-functional requirements.

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- Facilitate communication and ensure mutual understanding between technical teams and business stakeholders.

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Documentation and Reporting:

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- Document current and future state workflows to inform system design and change strategies.

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- Develop detailed business requirements documents, including functional and non-functional specifications.

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Planning and Implementation:

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- Support the development of a Project Management Plan (PMP) by aligning requirements with the delivery scope.

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- Participate in, and at times lead, stakeholder workshops, meetings, and sessions.

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System Evaluation and Recommendation:

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- Assess reporting needs at the initiative level and evaluate the feasibility of integrating them into the PPMRT.

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- Evaluate existing internal systems for potential use and assess hybrid options.

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- Review customized versions of PPMRTs from other departments to assess adaptability.

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- Provide a recommendation report detailing viable options for government initiative-level reporting, including risks and dependencies.

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Artefact Production:

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- Produce relevant artefacts to support stakeholder discussions and change management activities, such as detailed discovery reports, comparative reviews, and recommendation reports.

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📌 Senior Business Analyst with (Brisbane)
🏢 XPT Software Australia Pty
📍 Brisbane