Job Description

Executive Assistant & Project Coordinator n

Sydney | Full-time | Office-based, five days per week

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Landmark Group is looking for an experienced Executive Assistant to work directly with our Head of Sales & Acquisitions across major business priorities.

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We are looking for a self-managing operator who can bring structure to a rapid-moving executive and coordinate work across multiple departments.

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You will work closely with a director that has been involved in billions of dollars in residential transactions and large-scale property acquisitions.

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About Landmark Group

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Landmark Group is a Sydney-based builder-developer with a track record across 43 projects and more than 4,000 completed homes. With an apartment pipeline exceeding $5 billion, Landmark operates across the full property lifecycle - from acquisition and development through to construction, marketing, sales, handover and aftercare.

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This integrated model makes the role unusually varied and gives you a front-row view of how major projects come together.

What you'll own n

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- Preparing agendas, briefing material, meeting minutes and decision summaries
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- Maintaining a central action and approval register
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- Coordinating work across sales, marketing, development, display suites and aftercare
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- Tracking project launches, display-suite openings and other key milestones
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- Managing weekly priorities, schedule and outstanding approvals
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- Drafting internal communications and follow-up emails
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- Escalating delays, risks and unresolved issues
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What we're looking for nn
- 10+ years’ experience as an Executive Assistant, Project Coordinator or Operations Coordinator
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- Experience supporting a senior executive in a fast-moving business
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- Excellent written communication and meeting-minute skills
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- Strong project coordination, follow-through and personal accountability
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- The ability to work with minimal direction and manage competing priorities
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- Confidence dealing with senior stakeholders and external consultants
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- Attention to detail and a high level of discretion
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Nice to have nn
- Property development, construction or real estate experience
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- Experience coordinating project launches or operational milestones
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- Exposure to sales, acquisitions or development processes
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- Experience working in a privately owned business
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Why this role is different nn
- Build the structure and operating rhythm around a senior executive
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- Become a trusted operator within a fast-growing business
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- Gain exposure to major commercial decisions
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- See the full builder-developer model from the inside
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📌 Senior Executive Assistant & Project Coordinator (Sydney)
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