Job Description

Global X ETFs Australia is looking for an organised, proactive and people-focused Office Manager to help keep our office running smoothly and create a positive workplace experience for our team. This is an ideal opportunity for someone who enjoys variety, takes pride in creating a well-organised workplace and thrives in a collaborative environment.

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As Office Manager, you'll be the go-to person for the day-to-day operation of our Sydney office. You'll coordinate office services, suppliers, workplace administration, events and employee support activities, helping ensure our team has an efficient, welcoming and well-organised place to work.

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You'll work closely with colleagues across the business and externally with office service providers, building management and suppliers.

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Key Responsibilities

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- Office Operations & Workplace Experience
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- Manage the day-to-day running of the Sydney office.
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- Coordinate meeting rooms, office supplies, stationery and staff amenities.
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- Maintain a professional, organised and welcoming workplace setting.
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- Coordinate office maintenance requests and liaise with building management and service providers.
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Administration & Team Support

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- Coordinate onboarding and offboarding logistics.
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- Assist with office communications, company mail-outs and workplace initiatives.
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- Support team meetings, staff events, training sessions and catering arrangements.
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- Coordinate corporate gifts and office-related purchases.
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- Supplier & Budget Coordination
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- Manage relationships with office suppliers and service providers.
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- Monitor office-related expenditure and assist with budget tracking.
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- Coordinate invoices and maintain accurate administrative records.
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Workplace Safety

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- Coordinate local office workplace safety activities, including first aid and emergency procedures.
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- Maintain workplace safety records and assist with office-based safety initiatives.
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About You

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You'll be a highly organised and approachable administrator who enjoys helping others and takes ownership of your work.

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We're looking for someone with:

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- 3+ years experience in an Office Manager, Office Coordinator or similar workplace support role.
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- Strong organisational and administrative skills.
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- Excellent communication and stakeholder management abilities.
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- Experience coordinating suppliers, vendors or service providers.
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- Confidence using Microsoft 365 applications.
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- High attention to detail and a proactive approach to problem solving.
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- Experience within professional services or financial services will be highly regarded.
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Why Join Global X?

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At Global X, you'll be part of a collaborative and high-performing team where your contribution genuinely matters.

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We offer:

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- Part-time working arrangements.
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- A supportive and inclusive culture.
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- Modern CBD office environment.
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- Opportunity to play a key role in shaping the employee workplace experience.
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- Exposure to a leading global financial services organisation.
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Apply Now

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If you're an organised and proactive professional who enjoys creating a workplace where people can do their best work, we'd love to hear from you. Apply with your CV and cover letter.

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Applicants must have full working rights in Australia as we are not able to provide sponsorship for this role.

📌 Office Manager (Sydney)
🏢 LIMITED
📍 Sydney