Job Description

Secondary Leadership Administration Assistant n

St Charbel’s College is a highly regarded independent co-educational Maronite Catholic School with a K-12 enrolment of approximately 1,300 students. The College operates under the auspices of the Lebanese Maronite Order of Monks, and promotes a love of learning, as well as the Gospel values of justice, peace, love, compassion, acceptance, generosity and service.

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The College is currently recruiting for the newly created role of Secondary Leadership Administration Assistant, who will provide administrative and organisational support to the Secondary Leadership Team. The role requires a highly organised, proactive and detail oriented person who can confidently manage administrative processes, student assessment requirements, parent communication, and key Secondary School events.

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The Secondary Leadership Administration Assistant is accountable to the Principal (Secondary), through the Assistant Principal (Secondary), the Director of Curriculum (Secondary) and the Director of Pastoral Care (Secondary)

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The role is being offered as a full-time role.

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A detailed role statement is available at the following link: 3TnbO43

Key selection criteria n

In assessing applications, the successful applicant will be required to demonstrate:

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- Excellent organisational and time management skills.
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- Strong attention to detail and accuracy.
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- The ability to manage multiple priorities and meet strict deadlines.
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- Excellent written and verbal communication skills.
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- A professional and courteous manner when communicating with students, parents and staff.
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- The ability to work independently while also contributing effectively to a team.
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- Initiative and the ability to anticipate administrative requirements.
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- Strong problem solving and follow up skills.
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- Discretion and an understanding of confidentiality when dealing with student and family information.
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- The ability to remain calm and organised during busy periods and high volume administrative tasks.
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- A willingness to learn new systems, processes and procedures.
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A high level of competency in the use of:

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- Google Suite of Products (Google Drive, Google Docs, Google Sheets, Google Slides)
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- Microsoft Suite of Products– Word, Excel, Powerpoint
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The succesful candidate will also be required to hold a valid current Working with Children Check for paid employment.

Previous experience (highly desirable) n

Although not essential, previous experience in the following is highly desirable:

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- Previous experience working within a secondary school administrative environment
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- Demonstrated knowledge of or experience with NESA requirements and processes.
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- Experience coordinating testing, assessment or examination logistics.
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- Experience communicating with parents and managing confidential student, staff and parent information.
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Why join St Charbel's College? nn
- We offer a supportive and team-oriented environment, where staff are valued and enjoy being part of our school community
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- Access to St Charbel’s Rewards, our employee incentive program, offering staff exclusive access to various discounts and other benefits
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- Access to Wellbeing support, including Employee Assistance Programs and Annual Flu Vaccinations
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Applications close at 3:00pm on Friday 2nd October 2026

Next steps n

Only suitable candidates will be subsequently contacted for an interview.

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📌 Secondary Leadership Administration Assistant (Sydney)
🏢 St Charbel'S College
📍 Sydney