Job Description

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Austmine, the leading industry association for the Australian Mining Equipment, Technology and Services (METS) sector, is seeking a highly organised and proactive Event Coordinator to join our team.

About the role n

This is an opportunity to be part of a team delivering some of the mining industry's most respected events, connecting leaders from mining companies, METS businesses, government and industry.

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Working closely with the Events Managers, you will help coordinate a national portfolio of events and webinars. From managing registrations through to coordinating venues, suppliers and onsite delivery, you will play a key role in creating professional and engaging experiences for our members and stakeholders.

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No two days are the same. One day you may be setting up a webinar with industry leaders, the next coordinating a networking event, managing attendee communications or supporting event delivery onsite. If you enjoy working in a fast-paced environment, building relationships and bringing events to life, we'd love to hear from you.

Event Coordination & Delivery n

Coordinate registrations, attendee communications and event administration across Austmine's events and webinars.

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Assist with event planning, timelines, run sheets and delivery schedules.

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Support onsite event delivery and attendee management.

Speaker & Sponsor Coordination n

Coordinate speaker and sponsor requirements, briefing materials and event logistics.

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Liaise with presenters to collect biographies, presentations and supporting information.

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Support the delivery of sponsorship benefits and stakeholder communications.

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Set up and manage webinar registration pages and virtual event platforms.

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Coordinate presenter briefings and webinar logistics.

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Support live webinar delivery, including presentations, Q&A; sessions and technical troubleshooting.

Event Logistics & Administration n

Coordinate venues, catering, audiovisual suppliers and event materials.

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Maintain accurate event records, registrations and reporting through CRM systems.

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Support post-event reporting, surveys and feedback collection.

About you n

To be successful in this role, you will have:

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A qualification in Events Management, Marketing, Communications or a related discipline

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At least two years' experience in event coordination or event administration

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Experience coordinating webinars and virtual events desirable

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Strong organisational and time management skills with exceptional attention to detail

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Excellent written and verbal communication skills

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A customer-focused approach and strong stakeholder management skills

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The ability to manage multiple priorities in a fast-paced environment

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Australian working rights is required

What Austmine offers n

The opportunity to make a real impact in a not-for-profit organisation that champions collaboration, innovation, leadership and integrity

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A supportive and team-oriented team culture

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Flexible working arrangements

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Two days of gifted leave per year (your birthday and an additional day at Christmas)

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Staff recognition program

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Employee Assistance Program, providing holistic health and wellbeing support, including confidential counselling services

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📌 Event Coordinator (Sydney)
🏢 Austmine
📍 Sydney