Job Description

The Company n

Join a well-established law firm known for its approachable, collaborative and client-focused approach. The team provides tailored legal solutions across a broad range of personal and commercial matters, including family law, wills and estates, property, commercial law, litigation, personal injury, immigration and employment.
n Combining long-standing legal expertise with a modern approach, the firm is committed to providing practical, responsive advice and supporting clients through important moments with clarity and care.

The Opportunity n

We’re seeking a motivated, organised andtech-savvy Legal Assistant to join the practice on a part-time basis. Working closely with two solicitors in the office, you’ll provide practical legal support acrossWills & Estates, Probate, Estate Administration and Property matters , with genuine responsibility for managing files and progressing matters.
n We’re looking for someone who is keen to build their legal capability, comfortable working with technology and confident taking ownership of their work.
n The ideal candidate will be curious, adaptable and proactive, with an interest in howAI, automation and technology can improve the way legal work is delivered . You’ll be someone who looks for better ways of doing things, learns new systems quickly and is comfortable working independently while being part of a supportive team.
Based in the Upper North Shore , with easy access from surrounding suburbs including Pymble, Wahroonga, Warrawee and St Ives, the role is3 days per week , with the option to consider 4 days per week for the right candidate.

Key Responsibilities n

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- Draft and amend legal documents, correspondence and routine court documentation.
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- Take ownership of file management, records and matter administration.
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- Manage monthly billing and the Security Register.
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- Manage conveyancing matters from post-exchange through to settlement.
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- Prepare and file Probate Court documents.
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- Liaise professionally with clients,



courts and external professionals.
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- Manage matter-related communications, calendars and deadlines.
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- Support client engagement activities and payment follow-ups.
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- Identify opportunities to useAI, automation and technology to improve workflows and efficiency.
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- Contribute ideas and practical solutions to continuously improve the way the practice operates.
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- Deliver a high level of client service both in person and by phone.
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About You n

We’re looking for someone who wants to develop their legal skills, take ownership and embrace a modern approach to legal practice.
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- Previous legal office experience, preferably across Wills & Estates, Probate and/or Property.
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- Strong attention to detail and excellent organisational skills.
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- The ability to manage competing priorities, deadlines and matters with minimal supervision.
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- Strong written and verbal communication skills.
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- Confidence learning and working across new systems and technology.
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- An interest inAI, automation and emerging technology within the legal sector.
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- A proactive, self-motivated approach with sound initiative.
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- A willingness to take ownership rather than simply wait for instructions.
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- A professional, personable and client-focused manner.
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Culture & Benefits nn
- Competitive salary package based on experience.
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- Adaptable working hours within an office-based environment.
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- Supportive and well-structured team with strong paralegal support.
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- Opportunity to take ownership of files and develop practical legal experience.
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- Genuine career progression within an established and evolving firm.
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- Exposure to quality legal work across multiple practice areas.
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- Opportunity to work with modern technology and contribute ideas around AI and process improvement.
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- Convenient opportunity for a local candidate seeking a shorter commute.
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If you’re looking for an opportunity tobuild your legal capabilities, take ownership, contribute ideas and grow alongside a modernising legal practice, we’d like to hear from you.

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📌 Legal Assistant (Sydney)
🏢 Catalina Consultants
📍 Sydney