Job Description

Programmed Maintenance Services – Eight Mile Plains QLD

Executive Assistant to CEO / Managing Director & CFO n

Permanent | Full-Time

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Eight Mile Plains, Brisbane QLD

The Opportunity n

PERSOL is partnering with a leading ASX-listed technology and life sciences organisation to appoint an experienced Executive Assistant to support the CEO / Managing Director and Chief Financial Officer.

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This is a senior, high-trust role within a fast-paced and highly confidential executive environment, providing high-level executive, Board and governance support across a complex and growing organisation.

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Based at the company's Eight Mile Plains Technology Park location, you will play a central role in the effective operation of the CEO's office, working closely with senior executives, Board members and key internal and external stakeholders.

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This opportunity would suit an accomplished EA who enjoys operating at a senior level, is highly organised and proactive, and brings solid judgement, discretion and attention to detail.

Key Responsibilities Executive Support n

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- Provide high-level Executive Assistant support to the CEO / Managing Director and CFO
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- Manage complex and dynamic diaries, meetings, priorities and competing demands
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- Coordinate Board meetings, investor engagements and executive commitments
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- Ensure executives are fully briefed with relevant documentation, agendas and pre-reading
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- Anticipate executive requirements and proactively manage priorities and follow-up actions
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Board & Governance Support nn
- Prepare and coordinate Board and Committee papers, agendas and minutes
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- Support governance processes in conjunction with the CFO and Company Secretary
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- Coordinate Board meeting logistics, documentation and follow-up actions
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- Assist with ASX-listed company administration and investor relations requirements
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- Maintain high levels of accuracy and confidentiality across all governance documentation
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Executive Communication & Documentation nn
- Draft, prepare and refine executive correspondence, reports, briefing notes and presentations
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- Produce polished,



Board and investor-ready documentation
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- Coordinate and collate information from multiple stakeholders
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- Ensure consistency, accuracy and professional presentation across executive materials
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Travel & Events Coordination nn
- Coordinate complex domestic and international travel, itineraries, visas and logistics
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- Prepare executive briefing packs and travel documentation
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- Support investor roadshows, conferences and executive events
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- Manage changes and last-minute arrangements with minimal disruption
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Stakeholder Management nn
- Liaise confidently with Board members, executives, investors, regulators and external advisers
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- Act as a professional and trusted gatekeeper for the CEO's office
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- Build and maintain strong relationships with senior stakeholders
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- Represent the executive office with professionalism and discretion
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General Executive Support nn
- Manage expenses, invoices and reconciliations
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- Assist with ad hoc executive projects and initiatives
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- Provide support to the broader executive team as required
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- Take ownership of tasks and follow through to completion
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About You n

We are looking for an experienced Executive Assistant who is confident operating in a senior corporate environment and understands the level of discretion, judgement and professionalism required when supporting C-suite executives.

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You will ideally bring:

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- Previous experience supporting C-suite executives, senior partners or equivalent leadership roles
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- Exposure to Board and governance processes
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- Experience within an ASX-listed, corporate, professional services, Big 4, legal, mining, energy or similar environment
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- Advanced Microsoft Office / Microsoft 365 capability, including Word, PowerPoint,



Outlook, Teams and Excel
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- Excellent written communication and document preparation skills
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- Strong discretion and the ability to manage highly confidential information
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- Exceptional organisation and attention to detail
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- Proven ability to manage competing priorities and shifting deadlines
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- Experience coordinating complex domestic and international travel
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- Confidence engaging with senior executives, Board members and external stakeholders
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- Exposure to investor relations or corporate communications will be highly regarded
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Key Competencies n

Discretion & Integrity - Handles sensitive and confidential information with professionalism, maturity and sound judgement.

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Proactivity - Anticipates requirements, identifies what needs to be done and takes action without waiting for direction.

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Attention to Detail - Produces accurate, polished and high-quality executive and Board documentation.

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Communication - Demonstrates strong written and verbal communication skills and confidence engaging with senior stakeholders.

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Adaptability - Remains calm and organised while responding effectively to changing priorities and deadlines.

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Stakeholder Engagement - Builds credibility and trusted relationships across senior internal and external stakeholders.

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Technology Capability - Demonstrates advanced Microsoft 365 capability and confidence working across a range of systems and platforms.

Why This Role? n

This is an opportunity to join a high-performing ASX-listed technology and life sciences organisation in a genuinely senior Executive Assistant position.

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Working closely with the CEO, CFO and Board, you will be positioned at the centre of executive operations and have the opportunity to make a meaningful contribution across executive support, governance, stakeholder management and business-critical initiatives.

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If you are an experienced EA looking for a senior role where your judgement, initiative and professionalism will be valued, we would welcome your application.

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📌 Executive Assistant (Brisbane)
🏢 Programmed Maintenance Services
📍 Brisbane