Job Description

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We’re looking for an enthusiastic and highly organised Administration Assistant to join our Melbourne team.

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If you enjoy keeping things organised, helping people and being the person others can rely on to get things done, this is an exciting prospect to build your career in a varied and hands-on administration role.

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About Us

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Prime Creative Media is Australia’s largest B2B Publisher, specialising in integrated marketing communications in high-growth industries. Through our leading publications, events and digital platforms, we connect businesses, professionals and communities to support our purpose of growing individuals, organisations and industries.

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We are an independently owned business powered by more than 200 team members across offices in Melbourne, Sydney and London.

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We are a business built on Growth, Accountability, Humility and Generosity, with a strong belief that clear expectations, consistent coaching and excellent systems create great careers.

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About the Role

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This is a very hands-on administration role where you’ll support a wide range of activities across the business.

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No two days will look exactly the same. You might be preparing reports, organising meetings, updating internal documentation or supporting our executive team one moment, and then screening a candidate, conducting a reference check or welcoming someone for an interview the next.

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The role is heavily administration-focused, so you’ll need to enjoy working with detail, data, documentation and competing priorities. You’ll also have the opportunity to gain exposure to recruitment, onboarding, training and other people-focused activities as part of your day-to-day work.

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In this role, you will:

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- Provide administrative support to the CEO and members of the Executive Management team as required.
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- Manage diaries, coordinate internal meetings and assist with scheduling.
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- Support the organisation and coordination of onboarding and training for new team members.
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- Maintain, review and update internal documentation.
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- Prepare reports, including Excel-based reporting, data analysis and administrative summaries.
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- Assist with drafting, reviewing and updating company policies and internal documents.
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- Monitor and respond to emails from team members and external contacts.
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- Assist with office management and general administrative requirements.
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- Support recruitment activities, including reviewing and screening applications.
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- Conduct initial candidate screening where required.
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- Welcome candidates to our office and provide office tours.
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- Conduct reference checks and assist with other recruitment administration.
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- Coordinate interviews and other candidate-related activities.
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- Maintain accurate and confidential records.
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- Assist with other administrative tasks as required.
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About You

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You’re someone who enjoys being organised, takes pride in getting the details right and is happy to turn your hand to whatever needs doing.

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You don’t need to have done every part of the role before. What matters most is that you’re proactive, reliable, comfortable learning and genuinely interested in developing a broad range of skills.

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You will ideally be:

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- Highly organised with excellent time management skills.
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- Meticulous in your attention to detail and focused on accuracy.
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- A strong written and verbal communicator.
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- Confident dealing professionally with team members, candidates, managers and external contacts.
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- Comfortable managing multiple tasks and changing priorities.
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- Proficient in Microsoft Excel, including formulas, data manipulation and spreadsheet management.
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- Comfortable preparing reports and working with data.
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- Able to handle sensitive and confidential information with discretion.
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- Proactive and willing to take ownership of tasks through to completion.
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- Positive, helpful and willing to get involved wherever needed.
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- Comfortable speaking with candidates and conducting basic screening conversations.
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- Curious and excited to learn new systems, processes and skills.
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- Aligned with our values of Growth, Accountability, Humility and Generosity.
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Why Work With Us?

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At Prime Creative Media, we provide clear expectations, practical support and meaningful opportunities to build your skills and career.

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You’ll benefit from:

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- Comprehensive induction, training and ongoing development.
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- Support from experienced team members and managers.
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- Opportunities to build your skills across administration, recruitment, onboarding and business operations.
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- Exposure to senior leaders and different areas of the organisation.
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- A varied role where you can build a broad range of professional skills.
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- Genuine career progression opportunities within a growing global media business.
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- A supportive and high-performing environment.
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- A modern, award-winning Docklands office with access to facilities including a gym, pool, spa and rooftop area.
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Ready to Build Your Career?

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If you’re organised, detail-oriented, enjoy helping people and want a role where you can learn, contribute and get involved across a wide range of activities, we’d love to hear from you.

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📌 Administration Assistant (Melbourne)
🏢 Prime Creative Media
📍 Melbourne