Job Description

The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder.

THE ROLE n

The Sales & House and Land Coordinator provides administrative and operational support to the Sales team and manages the Group’s land and House & Land stock offering. The role works across BUILDXWISE, other builder partners and sales partners. It maintains accurate sales and stock information, coordinates House & Land packages, manages contracts and reporting, and supports each sale through contract execution and handover to the relevant builder.

WHAT YOU WILL OWN Sales administration and reporting n

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- Maintain accurate Pipedrive, CRM and Monday.com records for sales, contracts, pricing, deposits, unconditional dates, allocations and stock.
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- Maintain sales reporting, forecasts and weekly sales updates.
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- Track contract progress, deposits and key sales milestones.
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- Coordinate sales administration, agent and channel partner invoices, and commission reporting.
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House & Land nn
- Maintain the master land and House & Land stock list, including availability, allocations, reservations, pricing and sold status.
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- Prepare and maintain House & Land packages in line with the sales and product strategy set by the GM – Sales & Partnerships.
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- Liaise with BXW and other builder partners about basic siting, feasibility, build product suitability and pricing as required.
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- Coordinate House & Land brochures and sales collateral with Marketing.
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- Ensure current stock and packages are accurately uploaded and distributed to BXW,



other builder partners, sales teams and external sales or channel partners as relevant.
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Contracts and coordination nn
- Prepare and coordinate land contracts and supporting sales documentation through signing and exchange.
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- For House & Land sales, coordinate preparation and issue of the relevant building contract alongside the land contract, whether the builder is BXW or another builder partner.
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- Track contract execution and follow up outstanding requirements with clients, sales representatives, solicitors, builders and internal teams.
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- Coordinate a complete handover to BXW or the relevant external builder once the building contract has been executed, and keep the sales partner informed as appropriate.
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- Liaise with developers, land agents, sales and channel partners, builders and other stakeholders as required.
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Systems and process improvement nn
- Maintain accurate and reliable sales, contract and stock data across relevant systems.
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- Assist with improving sales, House & Land, and contract administration processes as the business grows.
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- Support templates, workflows, reporting and automation initiatives.
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ABOUT YOU nn
- Experience in sales administration, House & Land, property or residential construction coordination.
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- Experience or exposure to Pipedrive, CRM systems, Monday.com and MS Office Suites.
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- Solid organisation, attention to detail and ability to manage multiple priorities.
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- Confidence working across Sales, Construction, developers, agents, builders and other external stakeholders.
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- A proactive approach and ability to take ownership of tasks with limited direction.
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Highly regarded nn
- Experience preparing or managing House & Land packages.
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- Understanding of residential construction, site costs and basic siting requirements.
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- Volume or production home building experience, residential contracts, and Victorian residential development or construction experience.
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📌 Sales & House and Land Coordinator (Melbourne)
🏢 xWise Group
📍 Melbourne