Job Description

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The Executive Assistant & Office Manager, APAC is a senior strategic support role providing trusted partnership to Asia Pacific leaders, combining executive assistance with regional office management oversight across Sydney.

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This role sits at the heart of the organization and interacts with employees at all levels, as well as external stakeholders. The successful candidate is highly organized, adaptable, service-oriented, and thrives in a fast-paced, dynamic setting. They bring a strong “can-do” mindset, excellent judgment, and a proven track record supporting senior leadership while managing office operations effectively.

Key Responsibilities Executive & Administrative Support n

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- Manage complex calendars for Executives, including meetings across time zones
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- Proactively manage email, correspondence, call screening, and follow-ups on behalf of leaders
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- Provide end-to-end administrative support, including records management and confidential documentation
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- Prepare meeting agendas, attend meetings, capture minutes, and track action items to completion
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- Serve as a key point of contact between Executives, internal teams, clients, and external partners
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- Coordinate domestic and international travel and manage expenses
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- Anticipate executive needs, manage competing priorities, and support effective time management
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Office Management & Operations nn
- Oversee daily office operations, space management, access cards, and office supplies
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- Partner with facilities on maintenance, repairs, and workplace improvements
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- Manage vendor relationships, contracts, and service quality
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- Implement and support health, safety, and workplace compliance initiatives
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- Act as a liaison to ensure clear, timely communication across stakeholders and departments
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- Partner with teams to support business initiatives and cross-functional collaboration
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- Support planning and execution of company events, town halls, and special projects
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- Build strong, trusted relationships with internal and external partners
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Qualifications & Experience Required nn
- Bachelor’s degree in Business Administration, a related field, or equivalent practical experience
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- Minimum 5+ years of experience as an Executive Assistant supporting C-level Executives and/or VPs
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- Minimum 3+ years of experience in an Office Manager or Office Administrator role
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- Experience working with diverse, multicultural stakeholders across multiple time zones
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- Proven ability to handle highly confidential information with discretion
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- Excellent written and verbal communication skills (formal and informal)
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- Strong organizational skills with the ability to multitask and prioritize effectively
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- High proficiency with Microsoft tools, including Outlook calendaring
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- Energetic, adaptable, solutions oriented, and quick to learn
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📌 Executive Assistant & Office Manager, APAC (Sydney)
🏢 Vantage
📍 Sydney